Administrator I

The Role: Administrator  

The position is responsible in managing Plant Maintenance SAP which consist of Tooling Notification system for new tooling and maintenance tooling work, WBS posting, and maintain tracking record. Assist in managing Customs Paperwork for tooling division/ import & export activity, sub-con process works and local transportation and is also expected to work closely, communicating with tooling functional teams/ other departments. In this role you will be responsible for the Main Lobby activities including welcoming of guests to the site, directing visitors and employees as needed and to manage the incoming phone calls and inquiries. The position will be primarily located in our new tooling building. 

What You’ll Do: 

• Manage and complete settlement task of daily tooling order  

• To ensure PM request is complete per tooling project with sign off in SAP system 

• To perform daily clerical work and support assigned stuff with department projects and general office duties 

• Provide tooling reporting and reconciliation of GPB inventory/ Finished Goods 

• Assist in managing Customs Paperwork for tooling division/ import & export activity, and local transportation process 

• Assist in generating Monthly Customs reporting for exempted items 

• Support FA asset transfer for INTERCO and tooling shipment arrangements 

• Manage sub-con movements issuance for outsourcing and GPB declaration process 

• Monitor status of request for quote, PRs, to vendor for tooling projects as needed 

• request quotes from supplier/vendor for indirect supplies/ goods  

• Submit DRF request on outsourcing the tooling  

• To raise PRs in Ariba system as needed 

• Develop and maintain a filling system 

• Maintain office supplies inventory by checking stock to determine inventory level 

• Carry out administrative duties such as filling, copying, binding scanning & etc. 

• Responsible for the reception duties 

What We Seek: 

• Diploma in related field or the equivalent 

• 2+ years of administrative support experience  

• Must demonstrate good verbal and written communication skills. 

• Must be organized and able to handle multiple tasks 

• Must demonstrate good computer skills and use of MS applications; (PowerPoint, Word, Excel, and Outlook) 

• Reliable transportation and attendance. 

• Basic knowledge of various Export & Import regulations operating  

• Handle supply and inventory management requested (placing orders)  

• SAP experience will be a preferable plus 

Outstanding Candidates Will Have: 

• Experience with office management software, SAP experience will be a preferable plus 

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP) or excel sheets  

• Must be organized and able to handle multiple tasks 

• Demonstrated initiative in improving office processes (filing, vendor negotiations)  

What We Offer: 

At Entegris, we invest in providing opportunity to our employees and promote from within. The new hire in this role will have the potential to grow and create relationships across the organization and be recognized for demonstrated success and adherence to company PACE values. 

Our total rewards package goes above and beyond just a paycheck. Whether you’re looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals. 

• Competitive Contractual and Profit-Sharing Bonuses: Rewarding your hard work and dedication. 

• Comprehensive Health Insurance: Tailored packages to meet your individual needs. 

• Generous Paid Public Holidays: Enjoy 17 days off to celebrate and relax. 

• Empowering PTO Policy: Take the time you need to recharge and come back refreshed. 

• Education Assistance: Support for your continuous learning and development. 

• Values-Driven Culture: Work with colleagues who embody People, Accountability, Creativity, and Excellence.