Job Posting Title:
Administrative Support & Training Coordinator, Cockrell School of Engineering----
Hiring Department:
Cockrell School of Engineering----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue----
Location:
PICKLE RESEARCH CAMPUS----
Job Details:
As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
Situated in the heart of Austin — named "America’s Coolest City" by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, NI, Apple, IBM, Samsung, Google, and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.
UT Austin, recognized by Forbes as one of America’s Best Large Employers, provides outstanding employee benefits and total rewards packages that include:
The Administrative Support & Training Coordinator is responsible for providing administrative support, training coordination, and instruction to the Mine Safety and Health Administration (MSHA) within Texas Engineering Executive Education (TxEEE). The position serves as a point of contact for external customers and industry partners, the role coordinates on-site and virtual training programs and enrollments and supports both in-house and contract instructors. The role delivers MSHA, First Aid, and other safety training throughout the United States, assists with curriculum development and implementation, and participates in industry conferences, mine rescue competitions, safety meetings, and related events.
Maintain the master training calendar, process open-enrollment registrations, send out expiring registration notices and issue course confirmations, invoices and receipts.
Serve as a point of contact for external clients, manage inbound and outbound inquiries and communications via email and phone, conduct timely customer follow-up.
Collaborate with clients to schedule on-site and virtual training programs and events.
Complete and distribute post-training documentation.
Provide technical assistance during virtual training.
Assist in-house and contract instructors with course materials, supplies and inquiries.
Shipping materials and Inventory upkeep.
Plan, organize, coordinate, and conduct full-day (on-site and virtual) MSHA and First Aid and other Safety training programs necessary.
Assist and attend MSHA Mine Rescue Events across the United States.
Assist with and participate in industry conferences and safety association meetings and events.
Review, develop, and update training curricula and instructional materials.
Oversee proper utilization, maintenance, and inventory of program equipment.
Stay current with developments in Mine Safety and Health and Occupational Safety and Health and Medic First Aid regulations.
Bachelor’s degree
Five years of experience in a related field
Experience with MS Office (Outlook, Word, Teams, Excel, Word, Power Point) and ZOOM
Strong organizational, time management, and interpersonal skills
Excellent professional presentation and communication skills
Ability to work as a team member and independently with minimal supervision
Ability to handle multiple projects in a fast-paced environment and meet deadlines
Ability to travel overnight and weekends when needed for off-site Safety training engagements and events
Relevant education and experience may be substituted as appropriate
Bachelor’s degree
Approved Instructor in Mine Safety and Health Administration (MSHA)
Approved Instructor in First Aid/CPR
At least least three years of experience in instructing adults, in both the public and private sectors
At least three years of experience in developing curriculum for programs
Education and/or experience in OSHA training(s)
Fluent in Spanish language (verbal and written)
This job requires a class "C" operator's driver's license. The applicant selected must provide a current and valid driver’s license. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
$55,000+ depending on qualifications
Work is performed both in a standard office, home office and off-site environments.
Work alone and within a team. When instructing or in special circumstances, in a group setting.
Standard business hours are Monday – Friday, 8 a.m. to 5 p.m.
Work outside of normal business hours may be required on a periodic basis during peak periods or for trainings and special events.
Ability to travel overnight and weekends when needed for off-site Safety training engagements and events
Requires travel via university, personnel, or rental vehicle to various intrastate and interstate locations.
Resume/CV
Letter of interest
3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.