Administrative Support II - Career Services

Job Category

Regular Support Staff

FVTC Worksite

Appleton Main Campus

Hours Per Week

40

Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal.

Job Description Summary

The Administrative Support II – Career Services position is crafted to offer crucial support to the Events & Employer Relations Specialist in cultivating and fortifying relationships with regional employers. This role is pivotal in coordinating and promoting diverse Career Services events, nurturing meaningful connections between students and employers, and contributing to the overall success of the department. Additionally, this position serves as the college's expert in utilizing and optimizing the Handshake job placement platform, ensuring seamless integration and proficiency in supporting student employment initiatives.

Work Schedule:
Standard schedule aligns with regular business hours; one to two evening shifts per week may be required for events or programming. Typically, one virtual workday per week (After Training Period), based on departmental need.

Job Description

Essential Functions and Responsibilities

The following duties are primarily performed and are essential for this position.  Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position.  Other duties may be required and assigned.

• Collaborate with teams to design and implement programs for student job preparation. Facilitate connections between students and employers across FVTC campuses.
• Aid the Events & Employer Relations Specialist in building and sustaining ties with regional employers through regular outreach and data collection. Help develop tools to monitor and share employer needs, industry trends, and contact information.
• Participate in one-on-one meetings, group presentations, virtual chats, and educational sessions to strengthen connections with the college. Assist in communicating the skills and capabilities of FVTC students/graduates to area employers.
• Collaborate with the Events & Employer Relations Specialist to involve employer partners in virtual and in-person interactions with students and faculty. Contribute to the planning and coordination of events, including on-campus interviewing, job fairs, networking sessions, and customized services based on industry needs.
• Oversee event and meeting logistics, establishing standard procedures for tasks such as venue reservations, safety protocols, hospitality arrangements, and financial considerations. Coordinate with both internal and external stakeholders as necessary
• Adhere to FVTC marketing and logo standards. Contribute to promotional initiatives aimed at reaching and engaging students, graduates, and the community in departmental events and services. Utilize marketing software for content development, strategy formulation, and statistical analysis.
• Assist in the coordination of all Career Services scheduling, encompassing staff meetings, conferences, and appointments/presentations for the entire Employment Advising staff.
• Serve as the FVTC Handshake liaison for students/staff and the WTCS Career Services Consortium. process job orders, approve employers, and post events on Handshake.
• Collect and convert numerical/categorical data into functional documents for analyzing student outcomes, wage information, and employment trends.
• Serve as a Secondary contact for providing program information and customer service to prospective and current students for admissions, registration, career, counseling, and advising-related issues.
• Provide administrative support to Advising, Counseling, and Career Services staff, including coordination of course and room scheduling and marketing materials for events and workshops.
• Participate in team efforts to generate new and innovative ideas, reaching students and community members in exciting ways.
• Present office resources and services to various student groups.

Non-Essential Functions and Responsibilities

• Assist in developing, analyzing, and coordinating student and employer surveys.
• Proofread materials sent by Career Services to external/internal customers.

Minimum Qualifications

Education and/or Experience Requirements:

• Associate Degree in Administrative Assistant, Marketing, or related field.
• Two to three years of recent, relevant work experience.
• Experience with project management or event coordination preferred.

Licenses, Certifications, and Other Requirements:

• Knowledge of social media platforms, database management, and email marketing programs.
• Intermediate skills in Microsoft Office Suite.
• Awareness of current employment trends.
• Requires valid Driver's License.
• Subject to FVTC's Motor Vehicle Records Check.

In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. 

Work Environment

• Work will be completed in a hybrid environment, both in person and virtually.

Work environment may change based upon college needs.

Physical Requirements

• Sitting/Standing: Extended periods of sitting; standing and walking required for meetings and events.
• Mobility: Ability to move between offices, classrooms, and event spaces; occasional off-site travel required.
• Lifting/Carrying: Occasional lifting or carrying of materials up to 25 pounds.
• Repetitive Motions: Regular hand and finger use for typing, data entry, and handling office materials.
• Communication: Clear verbal and written communication required in person, by phone, and via digital platforms.
• Travel: Limited local travel; valid driver's license and ability to operate a vehicle.
• Climbing: Capability to climb stairs or ladders

  

EOE/ADA Statement

Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE).  In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Nothing in this job description limits management’s right to assign or reassign duties and responsibilities to this job at any time.  The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.  The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change.

Additional Information

Starting Range: $21.88 - $25.74 per hour.
Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data.  
Note: Internal applicants' wage will be based upon the applicable compensation guidelines. 

Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities.
For questions regarding the College’s nondiscrimination policy, contact: Rayon Brown - rayon.brown6751@fvtc.edu (Affirmative Action), TitleIX@fvtc.edu (sex-based discrimination or harassment), or Dan Squires - daniel.squires3328@fvtc.edu (Disability related discrimination).