ADMINISTRATIVE SUPPORT ASSISTANT NF3

ADMINISTRATIVE SUPPORT ASSISTANT NF3

Department: Department of the Navy

Location(s): Twentynine Palms, California

Salary Range: $22 - $22.5 Per Hour

Job Summary: Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Major Duties:

• Coordinates and performs a wide variety of administrative functions in support of upper-level management functions. Organizes flow of operational program processes in an office environment. Develops internal policies, procedures, and work methods affecting administrative management operations. Maintains the department's official files. Operates a personal computer (PC) and peripheral equipment to produce a variety of correspondence. Enforces procedures on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation. Ensures compliance with correspondence rules by reviewing official documents for accuracy and format. Receives telephone calls and visitors. Screens customer comments and outside contacts and directs them to appropriate department staff when necessary. Receives and delivers messages to department staff when necessary. Ensures operational security (OPSEC) and Privacy Act compliance when communicating. Arranges meetings and notifies those who are to attend of the topics to be discussed. Prepares detailed or summary reports for meetings when necessary. Serves as the Responsible Officer for departmental assets. Supports required inventory data collection. Prepares reports and equipment transfers to ensure inventory accountability. Works closely with the Property Management Department to ensure accurate inventory control. Responsible for purchasing information technology (IT) related assets including peripherals, hardware, and software. Submits purchase requests in accordance with established procedures. Ensures that all IT purchases are in compliance with the Information Technology Procurement Request Review/Approval System (ITPRAS). Responsible for the control and proper use of the department's government credit card. Prepares financial statements in accordance with purchase accountability guidelines. Tracks the need for, and orders office supplies when necessary. Responsible for all mobile devices (cell phones, Wi-Fi hotspot) used by MCCS employees, to include issuance, troubleshooting, and inventory accountability. Provide basic technical support to end-users, including troubleshooting common software and hardware issues, and escalating more complex problems to the IT team. Assist with user account management and access permissions. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned.

Qualifications: Three years of experience that demonstrates broad knowledge of administrative practices and principles. Must have at least one year experience working knowledge of a PC with peripheral equipment, and Microsoft Office software, or a similar integrated software program. A working knowledge of word processing, databases, spreadsheets, and graphics utilization and implementation. Verifiable experience in the performance of a variety of clerical duties, such as typing, filing, record keeping, etc. Must have excellent oral and written communications skills. Must be able to organize and coordinate multiple duties simultaneously. This is a white-collar position where occasional lifting up to 20 lbs. may be required.

How to Apply: All applications must be submitted online via the MCCS Careers website: https://careers.usmc-mccs.org/psc/hprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=77133&PostingSeq=1. Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement. Please include the below list of required documents with your application: Education/certification certificate(s), if applicable. If prior military, DD214 Member Copy If you are an Active Duty Service member who will be retired from service within 120 days of the application date, you must submit a DD214 or Statement of Service with your application to receive further consideration for any regular part-time or full-time positions. In accordance with 5 USC § 3326, recently retired Servicemembers are subject to a 180-day waiting period before they may be appointed to Federal service, regardless of hiring authorities. When applicable and all requirements are met, those candidates must have submitted the required documentation at the time of their application before an agency can request a waiver. Note: For positions that require a degree, certification, and/or specific education requirements (e.g., a minimum number of credit hours toward a degree), applicants must submit supporting documentation (e.g., transcripts, diplomas, certifications) at the time of application. Applications that do not include the required documentation may be determined ineligible, as minimum qualifications cannot be verified. If you are using an employment preference, please ensure your application includes the correct required documents to verify eligibility: Military Spouses Copy of the sponsor PCS orders identifying a dependents-authorized move and reporting date to the new duty location. Copy of marriage license or military dependent ID if dependent name is not listed on PCS orders. In order to qualify, date of marriage or military dependent ID must be prior to reporting date listed on PCS orders. For spouses with current or prior Federal service, submit a copy of the most recent performance appraisal rating and, if applicable, documentation of appointment eligibility. Veterans Copy of DD214 citing general or honorable discharge. Persons with Disabilities Proof of Disability Documentation from: doctor, licensed medical professional, licensed rehabilitation professional, or any federal, state, District of Columbia, or US territory agency that issues or provides disability benefits. Be advised - the Family Member Employment Assistance Program (FMEAP) can help assist all Military affiliated family members and Veterans with their job search. The FMEAP offers a range of services, including job search assistance, resume support, mock interviews, and more. To access these resources, please call 760-830-4030 or email plmsppd@usmc.mil

Application Deadline: 2026-05-19