Administrative Specialist

Administrative Specialist

Department: Other Agencies and Independent Organizations

Location(s): Arlington, Virginia

Salary Range: $102415 - $133142 Per Year

Job Summary: This position is part of the U.S. Trade and Development Agency. The position coordinates a wide range of complex administrative and program management functions for personnel security, human resources, records, buildings and facilities, contracting, financial, and travel and transportation management.

Major Duties:

• Responsible for managing the USTDA Personnel Security Program, including initiating and applying Department of State and agency regulations for all personnel security-related processes and procedures. Supports the implementation of an effective personnel security program with emphasis on providing personnel security education and training, assignment of proper classification, and safeguarding of controlled unclassified information and classified material. Maintains records to document security program compliance. Serve as the Agency Performance Management program coordinator. Responsible for ensuring the development of Performance Appraisal Reports (PARs) for agency staff, including ensuring that PARs outline specific work assignments and responsibilities and that performance elements and standards follow federal and USTDA policies and procedures. Implement new requirements for establishing performance management protocol, policies, and procedures. Responsible for the management of administrative/operational contracts, developing performance work statements, managing/tracking contract-related funds, working closely with contract companies to ensure effectiveness of contract support, and working with USTDA's Acquisition Office to ensure contract competition/recompete as needed. As appropriate, evaluates, recommends, and facilitates implementation of new approaches and alternatives to address current or anticipated implementation issues. Analyzes the workflow of specific administrative programs to determine if processes can be streamlined or made more "customer-friendly".

Qualifications: At the GS-12 level, you must meet the following qualification: One year of specialized experience equivalent to at least the GS-11 level. Specialized experience is that which has equipped the applicant with the competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. Specialized experience for this position includes Interpreting, revising, and/or implementing administrative policies and procedures; providing guidance to managers and staff and coordinating administrative management functions related to, travel management, procurement and contract management, general human resource management, performance management, personnel security, emergency planning, inventory controls, records, building and facilities management, and/or other critical relative functions; and establishing and monitoring quality standards for the efficient and effective handling of the full range of administrative management services. Applicants must carefully review the information in the "How You Will Be Evaluated" section for important information and instructions pertaining to the multi-hurdle assessment process for this position. Only experience and education obtained by the closing date of this announcement will be considered. TIME-IN-GRADE: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower grade, with few exceptions outlined in 5 CFR 300.603(b). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). You will receive credit for all qualifying experience, including volunteer experience.

How to Apply: To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section of this vacancy. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration or when the announcement reaches 200 applicants. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. Read the Eligibility questions carefully. The questions address if you are eligible to apply to this JOA. Your responses will affect your consideration for the position. You may qualify for more than one eligibility, so please choose carefully. You will only be considered under the options you have selected. If you respond that you do not meet any of the eligibility questions, you will not be considered for this position. You will receive an email notification when your application has been received for the announcement. To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. You may preview the Assessment Questionnaire at: https://apply.usastaffing.gov/ViewQuestionnaire/12902275 If you have questions about this job, please contact the HR Office representative listed in the "Agency Contact Info" section of this vacancy announcement. Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Mountain Time, Monday - Friday). If applying online poses a hardship, you may request an alternate application method from the Agency Contact listed in the vacancy. All hardship application packages must be complete and submitted no later than noon EST on the closing date of the announcement.

Application Deadline: 2026-03-23