ADMINISTRATIVE SPECIALIST, NF-03/RFT, CAMP SCHWAB (BEACH HEAD)

ADMINISTRATIVE SPECIALIST, NF-03/RFT, CAMP SCHWAB (BEACH HEAD)

Department: Department of the Navy

Location(s): Camp Foster, Japan

Salary Range: $17 - $19 Per Hour

Job Summary: Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

Major Duties:

• JOB TITLE: Administrative Specialist BUSINESS TITLE: Administrative Specialist FLSA: Nonexempt JOB SERIES: 0303 PAY LEVEL: NF-03 INTRODUCTION: This position is located within various Club operations assigned to MCB Camp S.D. Butler, Marine Corps Community Service (MCCS) Division, Business Operations Branch, Food & Beverage Section. The position serves as the Secretary/Administrative Office Manager for their assigned club and will provide both administrative support and general operational assistance to their appointed club manager/supervisor. The primary function of the position is to assist the club manager in ensuring the overall operational efficiency of club operations, to include both: (1) back office administrative support (primary function), as well as (2) front-of-house operational support (secondary function), which may include oversight of all areas of food & beverage preparation and customer service in absence of their appointed Club Manager or other club management staff. Performs daily responsibilities independently, to include a variety of administrative duties requiring a substantial level of judgment, experience and discretion. Screens calls and visitors, personally handles a good majority of requests for information and refers others, as appropriate. Types correspondence, reports and other materials in final smooth format. Prepares and maintains various files, operational records and financial reports related to club operations. Reviews all incoming correspondence, determining proper action and/or distribution. Reviews outgoing correspondence and reports ensuring proper format and concurrence with established policies/directives. Maintains appointment calendar, schedules meetings, and tracks report suspense for assigned club manager/supervisor according to workload and current issues of importance. Assists in the administrative management of assigned club¿s operating budget, to include developing spending projections/predictions, as may be required to provide club manager/supervisor with the best information from which to make informed operational management decisions. May serve as a Petty Cash custodian. Assists in ordering and purchasing supplies, equipment and other items necessary for club operations; submitting maintenance work requests; and ensuring the accuracy of time & attendance records for both NAF and GOJ staff. Administratively assists the club manager in developing the assignment of duties and work schedules for all employees, in order to maximize productivity and ensure financial stability. May perform cashier duties and serve as deposit verifier. Helps to ensure that detailed receipts and records are kept and reconciled with daily/weekly/monthly statements or reports, in accordance with established policies and directives. May oversee stock controls and assist in preparing and submitting requests for all supplies and equipment to the appropriate source. Ensures that the receipt of said supplies and equipment is done correctly. Maintains inventory workbooks for assigned facilities. Creates transfer documents as needed. Assists with monthly physical inventory counts and data entry. Administratively tracks all facility-based contracts and Blanket Purchase Agreements (BPA) to ensure that the facility remains within agreed upon spending limits and that contracts and BPAs are still valid before committing assets against them. Administratively tracks contract labor usage ensuring that any needed modifications are bought to the prompt attention of the club manager. Reconciles order sheets regularly for submission to the appropriate authority.

Qualifications: BASIC REQUIREMENTS: A 2-year degree from an accredited college or vocational school in fields related to duties of the position being filled and one year of specialized and progressively more responsible clerical/administrative/secretarial work experience, which demonstrates the ability to perform the work of the position; OR three years of specialized and progressively more responsible clerical/administrative/secretarial experience, which demonstrates the ability to perform the work of the position; OR an equivalent level of education and experience equivalent to that gained in the above. Experience in a food, club or hospitality-related operation is highly desired. Experience managing inventories is highly desired. Must be able to accommodate a flexible work schedule that may include occasional weekend, holiday, and evening shifts. QUALIFICATION REQUIREMENTS: Must possess an outgoing, sociable and friendly demeanor, in order to interact positively with customers on a daily basis. Must complete Cash Handling Training before handling funds, as well as complete a Refresher Course once per year. Must be able to complete Controlling Alcohol Risks Effectively (C.A.R.E) Instructor training to assure the responsible serving of alcohol. Must have a demonstrated ability to lead and direct staff, and to resolve problems or disputes responsibly. Advance knowledge of Microsoft Office software and applications including Microsoft Word, Excel, Access, and PowerPoint. Must be able to favorably complete USNH PIC (Person In Charge) and or Serve Safe Food Manager training. This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

How to Apply: All applications must be submitted online via the MCCS Careers website: Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement. Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status. Social Security Card is required to be presented during the application process. THIS POSITION IS FOR APPLICANTS CURRENTLY RESIDING IN OKINAWA OR ARRIVING ON OFFICIAL GOVERNMENT ORDERS TO OKINAWA WITHIN 30 DAYS. MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315. Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions. May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position. Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied. Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position. The time period for MSP eligibility begins 30 days before the military sponsor's reporting date to the new duty station, if accompanied, or at any time thereafter during the tour. All military and DoD civilian spouses are required to provide a copy of their sponsor's orders during the application process.

Application Deadline: 2026-01-27