Department
BSD OBG - Generalists
About the Department
Job Summary
Responsibilities
Provides administrative support for over 30 providers with a various range of administrative duties.
Performs high-level administrative duties in support of office/clinical functions.
Manages special project as assigned.
Manages several databases vital to our Labor and Deliver Unit and General OB/GYN operations.
Manages an on-call schedule for our physicians.
Oversees the provider service calendar within our provider software by way of creating, monitoring, and editing the schedule when necessary.
Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
Monitors and reconciles accounts.
Manages accounts and receives, processes, and tracks all bills and expense reimbursements on behalf of section personnel.
Composes and edits correspondence and other documents.
Coordinates logistics of major events; schedules diverse and complex appointments, meetings, and travel arrangements.
Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelors degree strongly preferred.
Experience:
Previous administrative experience strongly preferred.
Familiarity with central administration within a complex research university environment.
Previous experience in the OB/GYN field strongly preferred.
Experience in taking initiative and organizing and completing projects with minimal supervision.
Experience at negotiating in order to accomplish goals required; ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations strongly preferred.
Experience in handling sensitive and confidential situations and information with absolute discretion.
Previous Electronic Medical Record (EMR) experience strongly preferred.
Experience with EPIC and QGenda computer programs strongly preferred.
Experience with handling a large volume of work often restricted by deadlines.
Technical Skills or Knowledge:
Previous Electronic Medical Record (EMR) experience.
Experience with EPIC and QGenda computer programs.
Preferred Competencies
Organization.
Problem-solving.
Collaboration and Independence.
Attention to detail.
Communication.
Take initiative, organizing and completing projects with minimal supervision.
Working Conditions
Office environment.
Application Documents
Resume/CV (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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