Department of the Navy

ADMINISTRATIVE SPECIALIST

Point Loma Complex, San Diego, California Full time

ADMINISTRATIVE SPECIALIST

Department: Department of the Navy

Location(s): Point Loma Complex, San Diego, California

Salary Range: $121585 - $158062 Per Year

Job Summary: You will serve as an ADMINISTRATIVE SPECIALIST in the FACILITY OPERATIONS AND MAINTENANCE BRANCH of NAVWARSYSCEN PACIFIC SAN DIEGO CA.

Major Duties:

  • You will manage operational programs, policies, processes and procedures to include heating, ventilation and air conditioning (HVAC); Infrastructure Condition Assessment program (ICAP); facility support contracts (FSCs); and NAVFAC recurring packages
  • You will consult with and advise project management and electrical engineers and others as to availability of equipment to facilitate repairs.
  • You will prioritize HVAC technician responses to routine and emergent issues; and work closely with Maintenance Team Lead to ensure efficient management of both program areas.
  • You will provide oversight and ensure proper management of annual CM and PM budgets for operational programs.
  • You will review FSC's, HVAC contract and NAVFAC recurring packages to ensure accuracy of scope, quantities, and costs.
  • You will track status and progress of work, make day-to-day adjustments in accordance with established priorities, and obtain assistance from supervisor for problems that arise.

Qualifications: Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-12 grade level or pay band NO-04 in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Administering corrective and preventive maintenance (CM/PM) programs for commercial or industrial HVAC systems and elevator systems; and tracking inspections, certifications and maintenance records to ensure regulatory compliance and operational readiness. Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

How to Apply: Click the Apply Online button to create an account or log in to your existing USAJOBS account. To apply for this position, you must provide a complete Application Package which includes: 1. Complete resume with relevant experience, job title, duties and accomplishments. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume. 2. Supporting documentation Failure to submit a complete application package will result in an ineligible rating and loss of consideration. Your complete application must be received by 11:59 pm Eastern Standard Time (EST) on 03/16/2026. Applications received after 03/16/2026 will generally result in an ineligible rating and loss of consideration. If more than one resume is received, only the last resume received and processed will be reviewed. Note: To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account: https://mydon.usajobs.gov/Account/Login select Application Status, and click on the more information link under the application status for this position. Your uploaded documents may take several hours to clear the virus scan process so please plan appropriately. You are encouraged to apply online. Applying online will allow you to review and track the status of your application. Do not email or send hard copy resumes/applications to the Contact Information or Agency Information listed in this vacancy announcement. All resumes/applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement. It is the applicant's responsibility to verify that all information in their resume and documents are legible and accurate. HR will not modify answers/documents submitted by an applicant.

Application Deadline: 2026-03-16