Administrative Specialist

Administrative Specialist

Department: Department of the Interior

Location(s): Washington, District of Columbia

Salary Range: $102415 - $133142 Per Year

Job Summary: This position is an Administrative Specialist, GS- 0301-12 working in Office of the Director, U.S. Fish and Wildlife Service (FWS), Washington, D.C. for the Office of the Director, U.S. Fish and Wildlife Service. The incumbent will assist the Chief of Staff and FWS Assistant Directors in ensuring requests are brought to the attention of appropriate staff member(s) within the Director's Office.

Major Duties:

• As a Administrative Specialist your duties will include but are not limited to the following: Collaborates with program and other Fish and Wildlife Service (FWS) officials in the long-range planning, development and coordination of operations and procedures pertaining to administrative office support functions, ensuring the proper and effective workflow, follow-up and tracking. Serves as liaison between the Director, Deputy Directors, their staff, and other offices within the FWS and the Department of the Interior, providing information, instruction, and guidance on implementation of Office administrative processes and procedures. Reviews and edits briefing statements, event memos, and other documents on behalf of the Directorate in response to Departmental, Administration, and/or congressional inquiries and requests. Develops and implements office procedures and practices and devises ways and means of relieving the Director and Deputy Directors of day-to-day details and personally coordinating matters without referring them to his/her attention. Interprets Department of the Interior and FWS administrative policies and procedures, provides assistance and guidance to team members, identifies issues that may affect the workflow of activities, and ensures appropriate staff is notified of new information and incorporates it into their work processes.

Qualifications: Only experience and education obtained by 05/12/2026 will be considered. In order to qualify for this position you must possess the Minimum Qualification. Minimum Qualification [GS-12] One year of specialized experience equivalent to the GS-11 grade level in Federal service. Specialized experience may include the following: Providing assistance and guidance to team members; developing recommendations that promote effectiveness and efficiency of work operations and administrative processes of an organization; meeting short deadlines with multiple, competing priorities; coordinating and overseeing travel of staff; purchasing office supplies and equipment; preparing time and attendance records for staff; evaluating operating procedures, making recommendations for improvement and coordinating office support, secretarial and clerical processes; and experience with FWS and DOI administrative policies, procedures and regulations. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically, i. Area of Consideration. ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F. iii. Time after competitive appointment as specified in 5 CFR 330.502. iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. Review the appointment eligibility criteria in the application preview linked below. The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text. You may qualify for more than one eligibility, so please choose carefully. If you respond that you do not meet any of the eligibility criteria, you will not be considered for this position under this announcement. The application process is as follows: 1. Click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. 4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. 5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. 6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. 7. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. 8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/howto/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Application Deadline: 2026-05-12