Administrative Specialist

Administrative Specialist

Department: Department of Justice

Location(s): Washington, District of Columbia

Salary Range: $70623 - $111081 Per Year

Job Summary: The Natural Resources Section represents major federal agencies in federal district court, the Court of Federal Claims, and State courts in novel or complex litigation under more than 80 natural resource, environmental, and cultural resource statutes, various treaties and international agreements, interstate compacts, and congressional referrals. Our dockets involve challenges under the Administrative Procedure Act or the Just Compensation Clause of the Fifth Amendment to the U.S. Constitution.

Major Duties:

• This vacancy is also being announced concurrently with Ann# ENRD-26-005-DE for applicants who DO NOT have Federal status. Please review that announcement to determine if you are eligible to apply. Note: Applicants must apply separately for each announcement. As an Administrative Specialist, duties include, but are not limited to, the following: Provide high level administrative support to the Section Chief and Deputies. Serve as Correspondence Tracking System Coordinator to track all incoming and outgoing packages to the Front Office and other DOJ components. Provide administrative support for requests related to the Case Management System and the Case Management System Time Reporting Module. Provide support to the Expert Witness and Judgment Fund Programs. Serve as a Timekeeper for the Section; review all requests for accrual of travel compensatory time; perform audits of leave balances; resolve or troubleshoot issues. Represent the Section on work groups for building security; serve as fire drill monitor. Assist with planning for the Section's Continuity of Operations Planning exercises. Set up conference rooms for management meetings including video teleconference with assistance from the Office of Information Technology. Maintain spreadsheets of applicants for attorney hiring; track metrics; coordinate candidate interview schedules; liaise with hiring committee members. Prepare new employee packets; coordinate office assignments; and provide office equipment and supplies. Maintain annual telework forms and training completion certificates. Edit and proofread training materials created by others. Liaise with management and employees to coordinate volunteer opportunities. Assist with administrative aspects for intern hiring. Serve as a Section-wide purchase card holder, ensure that all invoices are properly stamped and filled out. Answer transit subsidy questions; liaise with Office of Administrative Services. Assist with building & office equipment support (phones; computer; furniture).

Qualifications: To qualify for this position at GS-9, you must have one of the following: A. At least one year of specialized experience at, or equivalent to, the GS-7 Federal grade level or above preparing reports, correspondence, and other written material in accordance with established regulations and guidelines; assisting in performing administrative tasks in support of litigation matters, or relating to human resources, travel, supplies, procurement, equipment, office moves, or budget and finance; or B. Have a master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D., if related; or C. A combination of graduate education and experience that meets 100% of the qualification requirements for this position. (Only graduate education in excess of the first full year may be used in this calculation). To qualify for GS-11, you must have one of the following: A. At least one year of specialized experience at, or equivalent to, the GS-9 Federal grade level or above preparing reports, correspondence, and other written material in accordance with established regulations and guidelines; coordinating administrative tasks in support of litigation matters, or relating to human resources, travel, supplies, procurement, equipment, office moves, or budget and finance; and providing support for centralized administrative activities for an organization; or B. Have three (3) full academic years of graduate level education or the successful completion of a Ph.D. or equivalent doctoral degree; or C. A combination of graduate education and experience that meets 100% of the qualification requirements for this position. (Only graduate education in excess of the second year may be used in this calculation). Qualifying education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Time in Grade: Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps; AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions. Only experience and education obtained by the closing date of this announcement will be considered. To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/12937963

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: Click the Apply Online button. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_Assessments. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Application Deadline: 2026-05-19