The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.
The Role
The Administrative Specialist position is multifaceted onsite role in AspenTech Japan office, bridging between local operation and region / global corporate functions. The successful candidate will ensure an organized and seamless office environment by supporting a range of responsibilities from office administration, finance admin, IT setups to confidential HR and payroll coordination.
Your Impact
- General admin/reception support for the office. Ensures office environment is well organized and tidy.
- Coordinate travel and meeting logistics for training, project reviews and management visits traveling from and to Japan.
- HR administrative assistance; onsite on/offboarding, coordinate local HR events, support in coordinating HR / payroll documents and policies to ensure compliance with local regulations.
- Support in finance administrative tasks; purchase order processing workflow and banking.
- Provide onsite IT support between remote IT team, setting up workstations, meeting room AV.
- Prioritize, multi-task and perform complex assignments with minimal supervision.
What You'll Need
- 5-7 years office management, HR administration within a multinational company.
- Strong proficiency with MS Office including Outlook, Word, Excel, and PowerPoint required.
- Proven ability to work independently and maintain tidy, professional office.
- Comfortable pivoting between office admin, HR, finance and IT tasks.
- Well organized and maintain confidentiality.
- Good verbal and written communication skills.
- Bachelor’s degree or professional qualification.