Administrative Specialist 2, ISDS Coordinator (Internal Only) (Ontario)

Initial Posting Date:

12/24/2025

Application Deadline:

01/04/2026

Agency:

Department of Corrections

Salary Range:

$5,206 - $6,863

Position Type:

Employee

Position Title:

Administrative Specialist 2, ISDS Coordinator (Internal Only) (Ontario)

Job Description:

Administrative Specialist 2 , ISDS Coordinator  (Ontario)

Snake River Correctional Institution (SRCI) – Ontario, OR

Oregon Department of Corrections

 This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision.

This position is a limited duration anticipated to last 12 months, though, may be extended or decreased due to business need. Internal candidates will be considered with their current manager's approval.

About the Job – Your Role

Are you a currently a ODOC, OCE or BOPPS employee looking to advance your career with ODOC? Snake River Correctional Institution is seeking a motivated and experienced individual who can effectively manage complex staff deployment and scheduling functions in a fast-paced correctional environment. This position is classification of Administrative Specialist with a working title of Staff Deployment Coordinator who is responsible for the planning, coordination, and management of staff deployment and scheduling operations at Snake River Correctional Facility.

In the role of the Staff Deployment Coordinator, you will ensure effective staffing coverage while maintaining compliance with DOC policies, labor agreements, and state and federal regulations. Key responsibilities include initiating, preparing, and maintaining master staffing plans, schedules, and rosters; monitoring time and attendance, overtime, leave usage, and absenteeism; and producing management reports, audits, and reconciliations to support operational decision-making. The position works closely with facility leadership to maximize staff deployment efficiency and minimize overtime costs.

The role serves as the facility lead for the Institution Staff Deployment System (ISDS), ensuring data accuracy, system compliance, historical recordkeeping, and reporting to the Superintendent, Assistant Superintendent of Security, and DOC Central Office. The incumbent identifies trends, research discrepancies, and coordinates with supervisors, Human Resources, payroll, and employees to resolve issues.

Additional duties include coordinating training and meeting coverage, supporting Field Training Programs, facilitating semi-annual shift and days-off bids and annual vacation bids, auditing seniority lists, and preparing bid materials and awards. The position assists with trial service assignments, represented promotional processes, collective bargaining agreement administration, FMLA/OFLA tracking, early return-to-work coordination, and safety-related staffing needs.

The incumbent participates in meetings, stays current on ISDS system updates, and provides administrative and operational support to ensure consistent, compliant, and effective staffing across the institution.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR

An equivalent combination of education and experience.

Revised: 4/20/23

Requested Skills

• Skill in interpreting laws, rules, policies and procedures and applying interpretations to specific situations.
• Skill in performing technical or administrative support functions requiring independent judgment, decision making and problem resolution.
• Skill in communicating orally to explain decisions, services, or programs, or resolve problems through negotiation.
• Skill in making independent judgments and decisions in the application and explanation of laws and rules or policies and procedures.
• Skill in composing written communications such as responses to inquiries, narrative reports, instructional materials, etc.
• Skill in coordinating diverse activities to ensure completion of projects, tasks, and assignments.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

Work is performed within the secure confines of an adult medium-security correctional facility. Interaction with inmates occurs on a daily basis. Routine, continual direct contact with convicted male felons is required. There is an inherent responsibility to support correctional security staff during periods of inmate unrest. The incumbent of this position is subject to callback in the event of an emergency or work stoppage and is subject to assignment in any area of the institution. Possible encounters with abusive and/or hostile inmates pose the risk of physical injury. Work requires the use and operation of a computer utilizing database, word processing, and other software four to six hours, daily.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Chris Elliott, Chris.M.Elliott@doc.oregon.gov

Reference Number: REQ-192533

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.