Administrative Secretary

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Time Type:

Full time

Department:

Administration

All Locations:

300 Ocean Avenue – Revere

Position Summary:

Supports the Executive Assistant in Administration. Duties include a variety of clerical / administrative functions such as telephone triage, mail, word processing and calendar management.

• Responsible for telephone coverage and calendar management
• Exercises sound judgment in triaging phone calls.
• Provides accurate messages for managers.
• Has courteous and professional manner at all times.
• Demonstrates ability to handle multiple calls and conference calls.
• Responsible for adequate coverage of desk, phones.
• Responsible for secretarial and administrative tasks to ensure the smooth functioning of the office.
• Greets and assists all visitors to the office area.
• Sorts and routes daily mail.
• Responsible for distribution of incoming faxes.
• Prepares, collates, and distributes all correspondence as needed including agendas, memos, letters, reports, etc.
• Coordinates project work as requested
• Ability to be original and accurate regarding work, via proof reading and reviewing subject content of material.
• Supports and assists management with various special projects as needed.
• Schedules meetings as directed
• Other duties as required and directed
• Treats all information with the utmost confidentiality.
• Maintain excellent punctuality and attendance.
• Promote a sense of “team work” through demonstration of self-
• direction and self-motivation.  Solve problems independently or knows when to seek consultation.
• Displays outstanding customer service skills when interacting with all EBNHC customers according to the ACE model.
• Adheres to all EBNHC and departmental polices and procedures.
• Participate in required departmental activities and meetings.

Education

• HS/GED diploma required

Experience

• One to two years of experience working in an office setting in a hospital or community health center environment preferred.
• Demonstrated computer skills, human relations, and effective, communication.

Skills/Abilities

• Good interpersonal and organizational skills.
• Ability to work with detailed confidential material.
• Bilingual English/Spanish skills required

Salary: Starting at $24/hr up to $36/hr based on experience

EEO & Accommodation Statement:

NeighborHealth is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to HRrecruit@NeighborHealth.com or call 617-568-4480 to let us know the nature of your request

Federal Trade Commission Statement:
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website. We do not ask or require downloads of any applications, or “apps.” Job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

E-Verify Program Participation Statement:

NeighborHealth participates in the Electronic Employment Verification Program, E-Verify. As an E-Verify employer, all prospective employees must complete a background check before beginning employment.