Administrative Program Coordinator (Open to both U.S. Citizens and Federal Employees)

Administrative Program Coordinator (Open to both U.S. Citizens and Federal Employees)

Department: Department of Transportation

Location(s): Washington, District of Columbia

Salary Range: $102415 - $158322 Per Year

Job Summary: Administrative Program Coordinator provides guidance on management control requirements and exercise sound judgment when handling matters that require executive clearance. This individual is particularly adept at evaluating administrative processes; driving efficiency and identifying staff needs to further the organization's mission. Expertise in financial and digital management, reconciling General Operating Expenses budgets, travel and training funds, and property procurement and inventory.

Major Duties:

• As a Administrative Program Coordinator, you will: Support the administration and tracking of General Operating Expenses (GOE) budgets, including travel and training funds. Review financial data for accuracy and assists in reconciling reports in coordination with the Office of Finance. Ensure that financial transactions, authorizations, vouchers, and procurement requests comply with applicable policies, procedures, and regulatory requirements. Assist in monitoring budget execution and identifying discrepancies, bringing issues to the attention of management for resolution. Assist in the planning, formulation, development and promotion of policies and procedures arising within the Office of Operations' area of responsibility relative to administrative and fiscal policies. Participate in the initiation and preparation of administrative and policy directives and procedures as required. Frequently meet with program coordinators from other offices to develop uniform policy within the Agency. Serve as principal advisor to the organization on all administrative matters related to travel, training, and office space and logistics. Initiate or actively participate in developing and implementing related policies. The ideal candidate for the Administrative Program Coordinator role is a versatile administrative professional who seamlessly bridges high-level strategic analysis and essential day-to-day office operations. As proactive leaders, Administrative Program Coordinator provide authoritative advice on management control requirements and exercise sound judgment when handling matters that require executive clearance. This candidate is particularly adept at evaluating administrative processes to drive efficiency and identifying staff needs to further the organization's mission.

Qualifications: To meet the minimum qualifications for this position, you must meet the specialized experience qualifications: To qualify for the Grade 12, you must have at least one year of experience equal or equivalent to the GS-11, it must include: Experience with budget and financial analysis that includes budget oversight, travel planning and managing training funds. Experience presenting data from multiple sources, documenting analysis, recognizing trends and making recommendations. To qualify for the Grade 13, you must have at least one year of experience equal or equivalent to the GS-12, it must include: Experience managing financial regulations, policies, and processes to organization-wide policy guidance. Experience leading cross-departmental projects that align administrative functions. Experience analyzing operating practices and identifying areas for workflow improvement. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Compliance - Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance. Technical Credibility - Understand and appropriately apply principles, procedures, requirements, regulations, and policies. Written Communication – write in a clear, concise, organized and convincing manner for the intended audience. Oral Communication - Expresse information (for example, ideas or facts) to individuals or groups effectively, considering the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral arguments). For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=e4 All applicants must meet all qualification requirements by the closing date of this announcement.

How to Apply: You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than 11:59 (EST) on the closing date of the announcement. To begin, click the "Apply Online" button on the job announcement posting. Follow the directions to register, submit all required documents and complete the assessment questionnaire. You may review your saved application(s) at https://help.usajobs.gov/ If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at: Transjobs@dot.gov

Application Deadline: 2026-05-11