Administrative Officer

Administrative Officer

Department: Department of Veterans Affairs

Location(s): Vancouver, Washington

Salary Range: $66505 - $86461 Per Year

Job Summary: The incumbent serves as the Administrative Officer and staff resource to the VISN Prosthetic Representative (VPR). The incumbent's duty station is in Vancouver, WA. The incumbent's administrative responsibilities include staff training and mentoring, and some areas of planning, organizing, evaluating, coordinating and implementing the activities of the Prosthetics and Sensory Aids Service (PSAS). He/she works in a dynamic work environment as part of the leadership team.

Major Duties:

• Provides advice, assistance and counsel to the VISN Prosthetic Representative (VPR) on travel, training, budgeting and financial management for the PSAS, which covers 8 healthcare systems with prosthetic staff at 10 locations within a four-state catchment area. This includes staff training and mentoring; assistance with the travel program, budget management (especially as related to travel and tuition), justification and execution; financial management and reporting. Interacts with facilities and VISN and negotiates on adjustments or reprogramming in support of major program changes or requirements. Assists in formulating and implementing goals and objectives which accomplish the PCU mission and performance measures. He/she assists the VISN Prosthetic Representative (VPR) in monitoring implementation of the Prosthetics and Sensory Aids Service (PSAS) strategic plan and performance plan, closing the communication loops and sustaining performance improvement gains. Incumbent utilizes several means of tracking and reviewing various Network and national objectives to serve as an informed source to the VISN Prosthetic Representative (VPR), Clinical Lead, and facility Prosthetic Supervisors. Incumbent will provide staff assistance in planning as it relates to the VHA and Network Prosthetic strategic plans and the PSAS objectives and initiatives. Serves as a resource to the VPR in personnel management issues as needed. He/she provides administrative support and advice to the VPR and facility Prosthetic staff as needed on varied functions. Incumbent ensures that the PCU staff adheres to reporting requirements at all levels. He/she communicates with the facility staff, and the VPR, to ensure smooth timely procurement of all the under $3,000 purchases for the VISN 20 PSAS. Responsible for the roll-up, regular reporting and data projects pertaining to the PSAS, which affect the VISN Prosthetic dashboard/scorecard and performance measures. He/she serves as the PSAS expert concerning measures definitions and external and internal validity. Incumbent oversees monitoring of measures for compliance. Assists the VPR in monitoring procurement and contracting activities for the VISN Prosthetic Service. This may include data analysis and reports, monitoring compliance with mandated contract and Logistic regulations (e.g., FAR, VAR), participating in the technical review for network contract/BPA awards and or maintaining procurement and contracting records. Incumbent assists the VPR in providing advice to management and staff on contracting and procurement policies and issues. Work Schedule: Monday - Friday; 7:30am -4:00pm (PST) Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD102370 Relocation/Recruitment Incentives: Not Authorized. Critical Skills Incentive (CSI): Not Approved. Permanent Change of Station (PCS): Not Authorized.

Qualifications: To qualify for this position, applicants must meet time in grade requirements and specialized experience within 30 days of the closing date of this announcement, 04/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date. For a GS-09 position you must have served 52 weeks at the GS-07 grade or higher. If you have not held a GS position within the past 52 weeks, such as a current wage grade employee, this does not apply to you. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For a GS-9 position you must have served 52 weeks at the GS-7. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Staff training and mentoring; assistance with the travel program, budget management (especially as related to travel and tuition), justification and execution; financial management and reporting. Advice, assistance and counsel to the director of prosthetics on travel, training, budgeting and financial management. He/she provides administrative support and advice to the director and facility Prosthetic staff as needed on varied functions. Assist director in formulating and writing administrative documents such as position descriptions, SOPs and White Papers. Assists in creating presentations for internal and external leadership groups. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have have successfully completed a Masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond possess equivalent combinations of successfully completed graduate level education and specialized experience to meet total experience requirements. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the application questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12942171. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 04/29/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. NOTE: Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at https://help.usajobs.gov/faq/application/documents/resume/page-limit

Application Deadline: 2026-04-29