Administrative Officer

Administrative Officer

Department: Department of Veterans Affairs

Location(s): Seattle, Washington

Salary Range: $100602 - $130786 Per Year

Job Summary: This position is in the Anesthesiology / Operating Room / Pain Service located at the VA Puget Sound Health Care System in Seattle and Tacoma Washington. The position provides the administrative management of programs within the Anesthesiology Service Line, including the Operating Room and Pain Clinic.

Major Duties:

• Duties include but are not limited to: Responsible for providing, securing and/or negotiating for the resources and services needed to manage and run the Service Line. Evaluates and monitors all administrative activities ensuring the effective use of the administrative staff, making substantive recommendations for improvements. Plans, develops and conducts studies to assess current programming and future programming needs and to identify and develop improvements in manpower and methods. Ensures the Service Line Emergency Preparedness Plan is updated annually, provided to the Emergency Manager, distributed to employees and systems are in place to ensure employees are aware of program specific evacuation procedures and the Service Line sections conduct and maintain documentation of unit drills, small service exercises and participation in facility exercises. Proactively identifies and solves operational problems before they become significant. Manages all requests for clinical information, reports, data pulls, controlled correspondence and local, VISN 20 or VACO suspense items. Completes an annual educational needs assessment and manages and tracks mandatory training via LMS/TEMPO. Ensures that staff are aware of the availability of Career Development Counselors through the Center for Education & Development (CED) and a system is in place to notify staff of education and training opportunities. Ensures that DSS mapping is up to date and accurate. Manages the interrelationships with other internal organizational elements/services and with affiliated external organizations such as educational institutions, the University of Washington and Madigan Army Medical Center. Works with the Service Line Director to develop major program proposals and/or reports including performing the requisite background research, reading, writing, data analysis and evaluation of the value and efficacy of the proposed/current programs, their impact on the resource allocation model, availability of personnel, space, supplies/equipment and an assessment of the feasibility of the program under existing regulations. Reviews and interprets new and existing directives, handbooks, policies, instructions, regulations and delegations of authority for potential impact on program objectives, operating policies and work operations. Ensures all administrative and regulatory requirements pertaining to the functions of the Service Line are met and when not in compliance, takes actions to bring the program (s) into compliance. Organizing and distributing the annual All Employee Survey (AES), for the service line and, in consultation with the Service Line managers/supervisors, develops an action plan based on the AES results. Serves as VA Puget Sound Medical Center Representative for the State Veteran Home Program as outlined in VA Directive 1145.01. Provides direct supervision of the administrative and clerical staff assigned to the Service Line. Assigns work to subordinates based on priorities and selective consideration of the difficulty and requirements of the assignments and the capabilities of the employees. Formulates, justifies, executes and provides the corresponding financial management/reporting for the Service Line's budget including establishing processes for controlling the budget for all sections, the structural design for the T&L's, approval of expenditures and the coordination of the Service Line's requests for equipment and staffing. Prepares and presents the information on capacity, demand, workload projections, program development, cost information, and associated resource needs to senior leadership of the Medical Center for annual budget calls. Directs the development and submission of all Human Resources action documentation and ensures that all actions are completed in accordance with Human Resources and VAPSHCS policies and regulations for all matters involving recruitment, promotions, performance, awards and recognition, position classification, training, disciplinary action, and competency assessments. Submits Compensation Panel Action forms for physicians including preparing and submitting requests for recruitment and retention incentives and seeking special salary rates when salaries are no longer competitive. Conducts and/or supervises the equipment inventory of all property assigned to the Service Line, determines and justifies future equipment needs from surveys and initiates actions to secure needed resources. Coordinates the acquisition of supplies and equipment including reviewing and signing for incurred expenses as the approving official for all requests for supplies and equipment needed by the Service Line. Work Schedule: Monday - Friday 7:30am-4:00pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD414590 Relocation/Recruitment Incentives: Not Approved Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Approved

Qualifications: To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 03/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of the mission, functions and operations of a clinical service line and its internal relationships and services, and the interrelationships with other Federal, state and community organizations; knowledge of, and skill in applying, analytical and evaluative methods and techniques to issues and studies concerning the efficiency and effectiveness of program operations carried out by administrative and professional personnel and the pertinent laws, regulations, policies and precedents that affect human resources management, budget management, contracting, procurement, space and equipment management; ability to develop short-term and long-range strategic plans for a Service Line to meet the strategic goals of the organization and develop new or modified administrative or programs, work methods, records and files, management processes, staffing patterns, guidelines and procedures and automate work processes for successful programs; skilled in using, management information systems, office automation systems and processes and computer applications to manage administrative resources; knowledge of Federal Human Resources Management procedures related to recruitment, promotions, labor relations, performance reviews and clinical research and staff with academic appointments; knowledge of group and individual process management techniques and approaches for personnel development, enhancing teamwork and collaboration and conflict resolution and the ability to develop and maintain effective working relationships with individuals from various backgrounds and communicate complex information both orally and in writing; skilled in oral and written communication to prepare and present recommendations and solutions regarding complex issues base on analysis and evaluation including the preparation and presentation of reports, proposals, charts, graphs, workload trends and resource needs. You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary. Some slight physical effort may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 03/16/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12899581. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-03-16