Administrative Officer

Administrative Officer

Department: Department of Veterans Affairs

Location(s): San Diego, California

Salary Range: $85307 - $110905 Per Year

Job Summary: This position of Administrative Officer at the VA San Diego Health Care System (VASDHCS) is aligned under Physical Medicine and Rehabilitation (PM&R) Service, whose purpose is to provide comprehensive administrative management by overseeing budgeting, procurement, human resources coordination, space and property management, and policy implementation. The position supports leadership through analysis, planning, and effective coordination of administrative operations and workflows.

Major Duties:

• Major duties include, but are not limited to the following: Identifies, analyzes, makes recommendations, and collaborates/or takes action related to clinic management through space utilization, patient staff safety, environment of care issues, and staffing recommendations for clinics. Assumes the duties of Consult Manager including the assignment of access level for staff, determining clinic assignments for clinic consults received, and analyzing/ collecting information regarding number and completion of consults. Researches and understands VHA mandates and PM&R Headquarters requirements in order to justify budget/staffing increases, respond to correspondence, track/compare outcomes, and collaborate to problem-solve compliance issues. Prepares, completes, and authorizes transactions related to treatment supplies, services, and software by initiating, compiling information, and interfacing with the contracting office at the Network Business Center to establish contracts for equipment, supplies, and services. Researches, compares, and selects equipment for procurement through the Network Business Center and coordinating delivery and set-up with facility and vendor when needed. Prepares and reviews purchase orders for supplies and non-expendable property such as equipment to include personal computer software to the effective functioning of the office. Compiles, analyzes and submits, data for Decision Support System (DSS) and Cost Distribution Report (CDR) and assists leadership to understand staff breakdowns for relative value units (RVU) and costing distribution as compared to the nation. Formulates, justifies, and executes the annual budget through allocation that includes distribution and balancing (quarterly and/or weekly) within the fund control points (FCP) and General Post Funds. Participates with managers in reviewing office needs, plans, and goals to develop budget data and justification for review and approval. Advises and directs activities or actions related to the whole range of personnel matters including staffing needs, absences for leave, creating new positions, fee basis positions, changes in tour, and on-the-job injuries, position buyouts. Reviews, analyzes and interprets incoming requests, recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities. Keeps managers informed of the status of on-going personnel actions and provides advice on solving complex personnel-related problems. Performs other related duties as assigned. Work Schedule: Monday through Friday 8:00 am to 4:30 pm Compressed/Flexible: Not available. Telework: Not available. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD086910 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Permanent Change of Station (PCS): Not authorized.

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/14/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Grade Requirements: Administrative Officer, GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-9) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: managing, coordinating, preparing and analyzing a variety of administrative actions to include tracking fiscal obligations and preparing financial reports; overseeing procurement actions; supporting leadership through data gathering, workflow assessment, and operational planning; coordinating human resources activities such as staffing and personnel actions; managing space, equipment, and workload planning; and ensuring continuity of administrative functions by applying established administrative principles, regulations, and processes using established VA guidelines. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 2 full years of graduate level education. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online questionnaire and submission of the required documentation specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. To preview the application questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12951692. The application process is as follows: To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents. Answer the questions presented in the application and attach all necessary supporting documentation. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date, 05/14/2026. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. NOTE: Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources at https://support-usahire.opm.gov/hc/en-us. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: https://help.usajobs.gov/how-to. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at https://help.usajobs.gov/faq/application/documents/resume/page-limit

Application Deadline: 2026-05-14