Administrative Officer

Administrative Officer

Department: Department of Veterans Affairs

Location(s): Salisbury, North Carolina

Salary Range: $63098 - $82033 Per Year

Job Summary: The incumbent serves as the Administrative Officer for Fiscal Service at the VA Medical Center (VAMC), Salisbury VA, which is a Complexity Level 1B facility. The Administrative Officer position coordinates the administrative, operational, and planning activities within the service and is responsible for the administrative management of Fiscal Service with the final authority resting with the Chief Financial Officer.

Major Duties:

• Serves as the administrative Officer for Fiscal Service providing oversight and guidance to staff and oversees the administrative assignments in day-to-day operations ensuring workload is accomplished on a priority basis Serves as liaison for multiple programs and sections within Fiscal Service Assists with administrative development of Fiscal financial programs for the administrative service lines and ensures administrative and budgetary activities are in compliance Plans a systematic internal control which assures the financial management of the service is maintained in in accordance with accepted budget/accounting practices Maintains program requirements/validation criteria for assigned organizations and directs service staff members to participate in cyclic or special evaluations Receives and screens all telephone inquiries, handles all incoming correspondence, prepares correspondence, and maintains control of deadline correspondence Assists accounting and serves a backup to travel Documentation, processing, and customer services for station travel Monitors and makes input to current vendor files so that vendors may be paid promptly under the Financial Management System (FMS) Obtains and monitors the use of services, supplies, or equipment for the office Justifies and request replacement for outdated equipment by identifying the outdated equipment, gathering relevant information on office equipment, or requesting office equipment for the work area Manages, coordinates, and assists in facilitating the monthly and/or quarterly Fiscal Staff meetings and AES action plans, their agendas and minutes assuring appropriate justification and supporting data is provided Serves as the recorder for all service line meetings, and as such, will establish the recommended minutes for final approval Responsible for accurately administering personnel management actions often requiring dealing with procedural issues, which may be complex in nature, of all personnel action data on all employees within the service Performs follow-up checks on all personnel actions submitted to verify accurate results Assists AFO/CFO with space requirement analysis and prepares request and justification of space requests for management review Develops the need for and maintains an awareness of available resources, and makes recommendations to fiscal management regarding needs, distribution, or redistribution of these resources Responsible for monitoring assigned fund control points Examines programs and recommends expanding, contracting, combining, separating, or realigning them to best meet Veterans' health care needs most economically Evaluates present practices and procedures with overall view of how effectively current goals are being met and how services might be improved through changes in practices, policies, and procedures Analyzes procedures, methods, reporting requirements to eliminate duplication, improve procedures, reduce waste, and improve methods of operation and recommends changes in procedures to the Chief Financial Officer Serves as the service subject matter expert on proper correspondence and provides assistance/training to other service members regarding preparation of letters, memorandums, standard operating procedures, reports, and other forms as deemed appropriate and possesses awareness of all policy/procedure changes Assists the Chief Financial Officer in carrying out managerial functions, budgeting, decision-making, evaluation, planning, programming, personnel utilization, personnel development, personnel selection, and resource allocation Maintains the Chief Financial Officer's daily calendar, schedules appointments/meetings with knowledge of workload and importance of issues The incumbent serves as the Talent Management System (TMS) administrator for the service Work Schedule: Monday - Friday, 8am - 4:30pm Telework: N/A Position Description/PD#: Administrative Officer/PD020820 Relocation/Recruitment Incentives: Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/15/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; assisting with contracting functions and managing procurement; assisting with human resources functions to include recruitment, position classification, performance, training, etc.; preparing letters, reports and presentations; retaining procurement records and reconciliations; making space utilization recommendations. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. OR, Combination: Applicants may also combine education and experience to qualify at this level. Possess equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required. You will be rated on the following Competencies for this position: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary and is usually accomplished while seated at a desk or table, typically in an adequately lighted and climate controlled office. Some standing, walking, bending and lifting (up to 40 lbs.) is required. Physical exertions including stretching, reaching and pulling or pushing occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/15/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12944753. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-05-15