Administrative Officer

Administrative Officer

Department: Department of Veterans Affairs

Location(s): Nashville, Tennessee

Salary Range: $89508 - $116362 Per Year

Job Summary: The Tennessee Valley Healthcare System Geriatric Research, Education and Clinical Center (GRECC) is hosted by the Tennessee Valley Healthcare System (TVHS) in VISN 9 and is affiliated with Vanderbilt University in Nashville, TN. The primary function of the Administrative Officer (AO) is to implement GRECC program requirements, serve as administrative and programs coordinator of the Research, Education and Clinical components of the GRECC and act as liaison to the university affiliate.

Major Duties:

• Duties included but are not limited to: ADMINISTRATION AND MANAGEMENT: Initiates and prepares important agreements and ensures they align with policies and procedures crucial for leveraging specialized services. Preparing and coordinating recurring and periodic reports for the GRECC. Designing and implementing indicators, processes, and critical pathways for monitoring and evaluating research projects, educational programs, patient-centered outcomes and organization performance. Preparing the annual budget. Coordinating space needs. Ensuring cost effective support. ACCOUNTABILITY: Monitoring performance measures specific to the service and reporting the information to service chiefs and program managers. Ensuring timely preparation and submission of all required documentation, reports, and performance evaluations. Overseeing the day-to-day activities of the administrative support staff and ensuring that staff are meeting workload requirements, faculty and staff personnel management, HR issues, onboarding, and timecard processing. Ensuring that the annual GRECC budget is prepared accurately and timely, and funds are appropriately managed.. Ensuring data and document confidentiality and compliance with Privacy Act and training requirements. ATTENTION TO DETAIL: Collecting data from multiple sources, ensuring accurate summaries for reporting, tracking, and reviews. Conducting thorough evaluations of service planning activities and implementing effective management systems. Reviewing all workload statistics and functions, ensuring that the Service's activities are monitored and reported on accurately. Performing detailed quality assessments and ensuring accurate provider-specific quality data reporting. CLIENT ORIENTATION: Communicates effectively with GRECC staff, VACO, TVHS leadership, and the university affiliate to synchronize efforts. Participates in and leads relevant committees to align GRECC's goals with broader organizational objectives. Ensuring timely responses to concerns in collaboration with other services. Identifying educational needs and coordinating appropriate training for staff to enhance service delivery. Promoting and participating in patient-centered care and cultural transformation initiatives. CREATIVE THINKING: Developing constructive approaches to solve identified problems and concerns within the service. Innovatively conducting statistical analyses and establishing tracking systems to identify trends and improvement areas. Creating and implementing new information management systems that enhance organizational performance. Designing new methods for the efficient use of resources and optimizing service delivery. Implementing new indicators and critical pathways that promote interdisciplinary efforts to improve patient care outcomes. ORGANIZATIONAL AWARENESS: Aligning the roles and activities of the Service with the mission and functions of TVHS and the Veterans Health Administration. Understanding and implementing the policies, procedures, and regulations relevant to the GRECC service. Effectively working with various departments and services within TVHS to achieve cohesive operational outcomes. Ensuring compliance with health care regulations, Joint Commission standards, and other external regulatory requirements. Work Schedule: M-F 8-4:30 Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD700210 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Permanent Change of Station (PCS): Not authorized.

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/24/2026.Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. GS-12: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization. Your experience must have equipped you with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience includes: Specialized experience includes: Coordinating and monitoring the functions of administrative services within an office; managing budget activities; applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations carried out by administrative or professional personnel; skilled in oral and written communication to prepare and present recommendations and solutions regarding complex issues based on analysis and evaluation including the preparation and presentation of reports, proposals, charts, graphs, workload trends and resource needs. You will be rated on the following Competencies for this position: Accountability Administration and Management Attention to Detail Client Orientation Creative Thinking Organizational Awareness Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work requires walking, standing, bending, stooping and stretching. It may require some lifting and/or carrying of moderately heavy items during the course of the work day. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 03/24/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12907981. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-03-24