Administrative Officer

Administrative Officer

Department: Department of Veterans Affairs

Location(s): Mather AFB, California

Salary Range: $99218 - $128987 Per Year

Job Summary: The Administrative Officer, GS-0341-12, is responsible for the administrative programs of Mental Health Service. This involves coordinating, advising, and. planning all areas within Mental Health Service, whose employees are located throughout the VA Northern California Health Care System (VANCHCS).

Major Duties:

• The primary responsibility of the Administrative Officer, GS-0341-12, is that of mental health program chief administrative officer and coordinator for all mental health sections/divisions and all sites where mental health services are provided. The incumbent of the position must coordinate all mental health administrative aspects of these sites within the Mental Health Product Line to include working closely with the mental health management at all sites and with other clinical and administrative services within the rest of the Northern California Health Care System. Duties for the position include but are not limited to: Technical oversight and preparation of all requests for changes in positions and assignments with, when necessary, justification to the Position Review Board (PRB) and the Executive Management Board (EMB). Responsible for the day-to-day coordination of the administrative functions of the service including interfacing with Fiscal Service, Human Resources Management Service, Logistics Service, Police, Security, Information and Resources Management Service, Engineering and Facilities Management Service, etc. Advises on changes to organizational structures, organizational charts, and mission and function statements to implement reorganization or changes in program administration in order to reduce or eliminate functional overlap among the agency's substantive programs. Participates in the resolution of union and EEO complaints within the service. Reviews all appointments, promotions, incentive awards, position descriptions, disciplinary and adverse actions etc., and contributes to the optimum organization and distribution of functions, organizational structure and. staffing of activities. Establishes and maintains Service level controls for use of sick leave, overtime, annual leave and authorized absence. Supervises and/or provides technical oversight of clerical staff and ancillary administrative support staff assigned to the Associate Chief of Staff and Mental Health Clinic Managers. Surveys and analyzes space utilization and recommend plans for future needs based. on identified deficiencies, anticipated program changes, workload and staffing projections, budgetary considerations. Prepares and/or reviews requests for construction justifications, remolding and alterations to existing preliminary approvals and interfaces with Engineering and Facilities Management Service, Logistics Service and other officials to schedule work or resolve problems. Incumbent analyzes complex administrative management problems with rapid fluctuation in various program priorities and requirements and works to resolve conflicts between program requirements and available resources. Ensures that Quality Assurance information mandated by JCAHO is properly maintained. Develops, implements, reviews, and provides ongoing administrative oversight of the Disaster Plan for the Service. Acts as the liaison between Medical Service and UC Davis School of Medicine relevant to academic appointments for VA physicians, contracts for professional personnel, consultant appointments, resolution of fees for fee basis personnel and other administrative issues. Acts as the liaison between Medical Service, Research Service and UC Davis relevant to without compensation (WOC) appointments, Intergovernmental Personnel Agreements (IPAs), budgetary issues, etc. Provides administrative support for research projects including budget deliberations, assuring subject and program compliance with research protocol, correct documentation, protocol preparation, coordination of equipment sharing, and space assignment. Other duties as assigned. Work Schedule: Monday - Friday; 8:00 a.m. - 4:30 p.m.; Tour of duty subject to change to meet the needs of the Agency Telework: This position may be authorized for telework. Telework is ad hoc as per agency policy . Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD100900 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/13/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Creating reports, coordinating and scheduling meetings, and submitting requests/work orders using a personal computer and office automation programs (such as word processing, spreadsheets, etc.); maintaining and updating department or service-level databases and shared computer drives; accurately preparing timecards for submission and processing; managing and balancing financial aspects of service including general fund control points and purchase procedures; creating budgets; preparing and submitting requests for recruitment, promotion, reassignment, and disciplinary actions; experience making oral presentations and written reports for management; resolving complex work issues or process with little or no supervision. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. You will be rated on the following Competencies for this position: Clerical Client Orientation Communications Customer Service HR Information Systems Interpersonal Skills Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office. It is the expectation that, when indicated and at the discretion of the Associate Chief of Staff Mental Health, the incumbent will travel to all sites where mental health services are provided for the purposes of problem solving, and administrative support, oversight and review. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 05/13/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12944875. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-05-13