Administrative Officer

Administrative Officer

Department: Department of Transportation

Location(s): Des Moines, Washington

Salary Range: $70427 - $109172 Per Year

Job Summary: Position is located within the Air Traffic Organization (ATO), Technical Operations (AJW), Facilities and Engineering Services (AJW-2000), WSA Engineering Services (AJW-2), Engineering Support Group (AJW-2W16), Employee Development Center (AJW-2W16C). The Administrative Officer will perform various management and administrative services/functions in support of the organization's administrative programs, policies and procedures.

Major Duties:

• The incumbent will perform a combination of routine, multiple, and varying assignments under the general direction of a manager, project/program manager, team leader, or more experienced professional. Applies experience and detailed knowledge of various administrative/management services to plan and accomplish assignments and execute the full range of administrative functions, implementing the organization's administrative programs, policies and procedures. Typical assignments may include: collecting and analyzing data/information; conducting research; applying policies and procedures; identifying problems; and working with higher level and lower-level professionals in day-to-day operations. Uses various office automation software programs, databases, spreadsheets, etc. Initiates personnel actions into the Federal Personnel/ Payroll System (FPPS), which includes MPP announcements and administrative actions. Collects and analyzes data and conducts research. Responsible for maintaining KSN site. Maintains internal reports on personnel statistics such as on-board numbers and hiring projections. Conducts internal orientation for Engineering Services' new hires to include badging and providing assistance on standard office procedures. Handles special assignments of a confidential nature discretely, ensuring information and actions are accurate, timely, applicable, maintained on a need-to-know bases and security stored. Serves as a liaison between ES and ATO Western Service Center Resource Management Group to accomplish assigned functions. Work is more involved in nature and requires a greater degree of independence in planning time and using assigned resources to accomplish tasks or small projects. Contacts are primarily internal to the organizational unit, with a manager and other employees to share information, provide data and/or written analyses, and/or explain the statuses of assignments. May have contacts with customers and other external parties on routine matters such as gathering information, explaining regulations, etc. Established policies/procedures provide guidance for most assignments, but allow some discretion for employee to select the most appropriate approach(es). Typically receives guidance on selecting approaches from a manager, project/program manager, team leader, or more experienced professional. Refers problems and work issues to a manager, project/program manager, team leader, or more experienced professional when guidelines are not available or applicable. Work is typically reviewed during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Performs other related duties as assigned.

Qualifications: To qualify for this position, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-F or FG-5/7/9 level in the Federal Service. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.Specialized experience is: Experience compiling data and information for reporting; Identifying problems and applying analytical skills toward resolution of organizational issues or concerns. Applicants should include examples of specialized experience in their work history. Qualifications must be met by the closing date of this vacancy announcement. Errors or omissions may impact your rating or may result in you not being considered for the job.

How to Apply: Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.

Application Deadline: 2026-05-18