Administrative Officer

Administrative Officer

Department: Department of Transportation

Location(s): Des Moines, Washington

Salary Range: $70427 - $131153 Per Year

Job Summary: This position serves as an Administrative Officer for the Western Services Area, Engineering Services.

Major Duties:

• FV-G Band Duties: Performs a combination of routine and multiple and varying assignments under the general direction of the Manager of Engineering Services, implementing the office's administrative programs, policies, and procedures. Tracks completion of action items, and tracks to ensure responses are replied to in a timely manner. Troubleshoots issues as they are identified and tracks them until resolution is obtained. Utilizes appropriate resources to coordinate the accomplishment of activities. Manages timeline of program activities to ensure established deadlines are met. Works with Training Coordinator(s) and management on tracking WSA Engineering Services New Manager Mentoring program. Supports Employee Development Manager and/or Lead Developmental Engineer in monitoring development of new hire employees for the Engineering Services Manager. Acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility. Applies experience and detailed knowledge applicable to his/her discipline to plan and accomplish assignments. Typical assignments may include collecting and analyzing data/information; conducting research; applying policies and procedures; identifying problems; and working with higher level and lower level professionals in day-to-day operations. This position is an integral part of the Engineering Services leadership team, involved in all management meetings and activities, and supporting the overall service area leadership. Organizes and schedules events, conferences and meetings; responsible for all logistics, agendas, minutes and action items. May also occasionally be required to greet visitors, manage the calendar for the Manager of Engineering Services, distribute mail, purchase and track office supplies, and act as property custodian. Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Responsible for internal and external communications: newsletters, awards submissions, correspondences, congressional inquiries, Labor Relations documents, presentations to variety of audiences, etc. Consolidates and prepares information from the management team into a presentable format (examples: briefings, reports, spreadsheets, feedback, etc.). Coordinates with Line of Business (LOB) Director's and Vice President's (VP's) office of administrative and communications staff on actions requiring executing involvement of Engineering Services. With direction from management, updates and standardizes Engineering Services Knowledgeable Services Network (KSN). Partners with peers in other directorates and services areas to work on actions and standardize administrative support processes, external responses. Established policies/procedures provide guidance for most assignments but allow some discretion for employee to select the most appropriate approach(es). Typically receives guidance on selecting approaches from a manager, project/program manager, team leader, or more experienced professional. FV-H Band Duties: Incumbent performs all of the G Band duties, but at a higher level of independence. Tracks and assists with completion of action items, tracks grievances, and works with AJW-2 Executive Technical Representative (ETR) to ensure grievances are replied in a timely manner. Investigates and troubleshoots issues as they are identified and tracks them until resolution is obtained. Duties could also include greeting visitors, controls Manager's calendar, schedules appointments and meetings after consulting with Manager, distribution of mail, office supply inventory/purchase and property delegate duties. Resolves most problems and work issues without the assistance of a manager, project/program manager, team leader, or more experienced professional. Refers to managers and professionals who are more experienced problems that require their attention.

Qualifications: Qualification requirements must be met by the closing date of this vacancy announcement. FV-G: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F (FG/GS 5-9). Specialized experience: Experience compiling data and information for reporting; identifying problems and the ability to plan, organize, and complete multiple work assignments concurrently. FV-H: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G (FG/GS 10/11). Specialized experience: Preparing and presenting/briefing to management, analyzing and providing recommendations to systems and/or processes to improve efficiency and the ability to plan, organize and complete multiple work assignments concurrently. As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all external announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, please describe in your work history how you meet the answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted as appropriate. Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills, Abilities and Other Factors identified in this announcement. Based on this evaluation, applications will be referred in one of the following categories, score order, category grouping, or alphabetical and referred to the selection official for consideration.

How to Apply: Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position. You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register. RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION. Please ensure EACH work history includes ALL of the following information: Job Title (include series and grade if Federal Job) Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week. Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA. Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible. You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.

Application Deadline: 2026-05-04