ADMINISTRATIVE OFFICER

ADMINISTRATIVE OFFICER

Department: Department of the Army

Location(s): Rancho Cordova, California

Salary Range: $99218 - $128987 Per Year

Job Summary: This ADMINISTRATIVE OFFICER is located at Joint Force Headquarters (JFHQ) under the Joint Chief of Staff and is part of the CA JFHQ Protocol.

Major Duties:

• THIS IS A T5 EXCEPTED SERVICE, PERMANENT POSITION The primary purpose of the ADMINISTRATIVE OFFICER, GS-0341-12, is to serve as the Command Protocol Officer, with full responsibility for planning, evaluating, developing, coordinating, and personally overseeing all aspects of the protocol program for the CA Military Department (CMD) Adjutant General (TAG). As the primary staff advisor on all protocol matters to TAG, Deputy Adjutant General (DAG), Commander CA ARNG, Commander ANG, Component Chiefs of Staff (ARNG, ANG, Joint Staff), California State Guard (CSG) and geographically dispersed subordinate commands comprised of one Division, fifteen Brigades, five Wings, and three Training Site Installations. Analyzes and evaluates the protocol program to ascertain adequacy, propriety, and completeness and to determine the degree of program accomplishment. Establishes goals and objectives based on the TAGs intent and prepares command policies and procedures governing all facets of planning for official and social events. Leads end-to-end planning, coordination, and execution of large-scale events exceeding 800+ attendees. Manages all on-the-ground operations, ensuring synchronized execution across multiple teams and functional areas. Directs event setup, layout, staging, audiovisual integration, and flow of operations. Develops detailed run-of-show timelines, scripts, seating plans, and contingency plans. Oversees rehearsals and ensures precision execution of all ceremonial elements. Analyzes and evaluates the protocol program to ascertain adequacy, propriety, and completeness and to determine the degree of program accomplishment. Establishes goals and objectives based on the TAGs intent and prepares command policies and procedures governing all facets of planning for official and social events. ???????Plans and executes activities relating to visits of high-level military and civilians, U.S. and foreign dignitaries, and state and federal government officials. Develops comprehensive plans for official and social visits and functions by analyzing and coordinating the key aspects of each event. Formulates highly complex agendas/itineraries requiring tedious coordination, planning and development. Provides advice and assistance to the CMD Leadership and subordinate Directors on matters of protocol, customs, and courtesies of the Army and other services, private citizens, other government and non-government agencies, and other nations. Attends social and official events, as necessary, to supervise activities. Supervises, mentors, and directs protocol staff and support personnel (20+ personnel) during protocol engagements. Provides training on protocol standards, event management, and customer service excellence. Prepares staff to operate effectively in high-tempo, high-visibility environments. The position resides within the infrastructure and support functions of the state National Guard; the incumbent is not subject to mobilization, nor is the work described part of the military mission; and the incumbent does not perform a key advisory or essential administrative role that is inherently military. In addition, the position must meet one of the following: It does not have a comparable military function; the position is required in full-time (civilian) role when the organization, or similar military position, is mobilized to perform continuing post-mobilization functions; or the position requires a skill or competency that necessitates technical expertise or professional qualifications that cannot be readily found in the military structure of the state military force. May make additional selections within 90 days of eligible(s) issuance.

Qualifications: ADMINISTRATIVE OFFICER, GS-0341-12: Must have at least one year of specialized experience, equivalent to at least the GS-11 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. Specialized experience may have been demonstrated by performing duties such as: Analyzing and evaluating the planning of all official/social functions and events, applying a thorough knowledge of analytical and evaluative methods and techniques as well as a thorough knowledge of the principles, methods, practices and techniques associated with the protocol function, and an in-depth knowledge and understanding of national and international rules, procedures, and forums prescribing traditional and diplomatic customs, courtesies and etiquette; Responsible for flawless execution of large-scale events, effective coordination of high-level visits, and ensuring operational readiness of communications and logistical systems supporting leadership and ceremonial operations. Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified and you will no longer be considered for this position. Part-time or unpaid experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment. Qualifications must be met by the closing date: You must meet all qualification and eligibility requirements by 05/06/2026

How to Apply: To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section above. A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration. No changes to the application may be made after the close date of the announcement. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Application Deadline: 2026-05-06