Administrative Executive

[What the role is]

He/She will support the Division's operations by managing financial processes including procurement and invoicing, alongside administrative tasks, e-filing, and managing data, whilst providing essential logistics coordination for events such as the Chingay Parade.

[What you will be working on]

• Provide overall administrative support to the Division.
• Provide finance support by raising purchase orders, calling of quotations and tenders, processing invoices and other financial matters.  
• Support and assist in the e-filing operations for the division.
• Update and maintain records in PA data management system (e.g. OnePA and Volunteer Management System, GevMe)
• Assist to book and set-up meeting rooms
• Manage hotline for telephone enquiries from Public for major events such as the Chingay Parade
• Maintain office equipment and ensure adequate supply of office materials
• Provides logistics and administrative support during the Chingay Parade rehearsals and event days
• Support the division in the logistics and coordination of shows and events outside office hours
• Any other duties assigned.

[What we are looking for]

Knowledge & Skills
At least 1 year experience in clerical/general administration work including exposure to financial processes (procurement, invoicing). Familiarity with government procurement systems would be advantageous.

Others
• Meticulous and highly motivated
• Resourceful and proactive
• Proficient (written and spoken) in English
• Possess good communication and interpersonal skills
• Able to work well under pressure and tight timelines
• Willing to work long and irregular hours and on weekends