Primary Duties & Responsibilities:
Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
Assists with visitors and customers questions and needs.
Assists with payroll processing and other clerical functions when needed.
May supervise other nonexempt staff.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Equipment
Office equipment
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications/Professional Licenses:
Work Experience:
Skills:
Driver's License:
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
Work Experience:
Skills:
Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday SoftwareFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/