Closing Date:
Sponsorship Available:
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department's Website:
Bachelor’s degree plus two (2) years of administrative experience or
High School diploma/GED plus six (6) years of administrative experience required.
Knowledge, Skills & Abilities:
Knowledge of budgeting and administrative procedures and principles.
Must be detail-oriented, self-directed, and have the ability to multitask, possess strong organizational and problem-solving skills, and excellent verbal and written communication skills.
Must be proficient in Microsoft Office.
Preferred Qualifications
At least three (3) years of experience in research.
Experience with Workday.
Responsibilities:
Provides support for the Center for Research, Health, and Society, which includes, but is not limited to, telephone coverage, preparing travel arrangements, authorizations and reimbursements, processing purchasing and invoices, preparing, processing, and updating Memorandums of Understanding/Agreements, Independent Contractor Agreements, and other contracts/legal documents.
Assists with the development and submission of progress reports and continuation applications.
Preparing agendas and necessary materials, and drafting meeting/conference call minutes.
Coordinates and schedules meetings with internal and external collaborators in a professional manner.
Schedules and sets up meeting rooms; sets up Zoom, Teams, or WebEx meetings, webinars, and conference calls, and takes minutes.
Assists with the planning, organization, and coordination of Center-related projects, functions, meetings, and events.
Responsible for professional communication of office operations via phone, face-to-face, and electronic interactions with vendors and external collaborators.
Assists with annual reports and newsletters as needed
Assists and participates in Center health education/outreach activities (health fairs, community fairs, etc.) as needed.
Maintains Center inventory and research supplies, obtains quotes, organizes, and purchases supplies and equipment. Monitors and coordinates maintenance of office equipment (i.e., computer, copier, fax machine, phones, etc.).
Coordinates IT, telecommunication, and building maintenance requests.
Stays updated and adheres to all UAMS policies and procedures.
Other Duties as assigned:
Assists Center investigators and staff with ad-hoc projects as needed.
Obtains additional job-related training by attending continuing education courses, workshops, and meetings for procurement, travel, and professional development.
Performs other duties or responsibilities as assigned.
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.