Administrative Coordinator

Under the supervision of the Marymount Institute director, this position performs a variety of clerical and administrative duties in support of the institute, the director, and visiting scholars and artists. Monitors the institute’s email and phone lines. Assists with basic bookkeeping tasks related to the institute budget. Provides logistical support for meetings and events. Assists in the management of the physical space of the institute. May oversee student employees.

Position Specific Responsibilities/Accountabilities

• Events: 

  • Schedule and manage events (mazevo.com);

  • Provide logistical support for institute events, including: scheduling, helping with set-up, arranging catering, and other coordination as needed.

• Institute space:

  • Coordinate as needed with FM in the maintenance of institute spaces;

  • Assist with preparation of office space within institute for visiting scholars and artists.

• Administrative tasks:

  • Take minutes for Advisory Council meetings;

  • Manage institute email inbox (MarymountInstitute@lmu.edu) and handle telephone calls;

  • Order and maintain office supplies for institute;

  • Provide administrative support for the director as needed;

  • Coordinate with campus partners as needed.

• Bookkeeping:

  • Manage receipts and submit expense reports for Workday;

  • Complete end-of-year financial tasks as required by university.

• Communications:

  • Assist director and MarComm with updates to MI website as needed;

  • Prepare and update printed materials as needed; 

  • Assist the director with maintaining social media accounts as needed. 

• Perform other related duties as assigned:

  • Flexibility needed, within reason, for support on other tasks, yet unidentified, as needed, in order to address the goals of the Marymount Institute.

 

 

Loyola Marymount University Expectations

Exhibit behavior that supports the mission, vision, and values of the university.  Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.  Demonstrate a commitment to outstanding customer service.

 

Requisite Qualifications    

• Typically a high school diploma or equivalent. Bachelor’s degree in the humanities or arts preferred. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

• Minimum of two years of experience in administrative and clerical support.

• Demonstrated communication, organizational, and interpersonal skills.

• Demonstrated computer competency in using typical office software, including MS Office (Word, Excel, PowerPoint, Outlook, Forms); skill in using basic office equipment (photocopier, scanner); and ability to learn university systems such as Workday and Mazévo.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.

#HEJ# #HERC#

Staff Regular

Salary range

$22.88 - $28.61 Salary commensurate with education and experience.

Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)