Administrative Coordinator II

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Office for Student Success

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

Who We Are
The Office for Student Success provides leadership for a collaborative campus-wide culture for undergraduate student success through programs and services that empower, equip, and engage students and support university goals of improved retention and graduation rates and decreased achievement disparities.

What We Want
The Office for Student Success is seeking an Administrative Coordinator II to help ensure smooth administrative functioning of a department containing five student success units and a charge to directly support thousands of students in alignment with the university's student retention and graduation goals. We are looking for an individual who believes in our mission and who takes pride in the administrative work that enables our team to advance student success outcomes. The person in this position will work collectively and cohesively as part of a team of administrative coordinators to support our office. The ideal candidate will therefore have significant office management experience. Superb organizational skills, attention to detail, a spirit of service, and the ability to work well in a team environment are critical to success in this position. If the above description matches what you are seeking, we invite you to apply for this opportunity.
 

What you need to know

Salary: $45,000-49,500 Based on selected hire's qualifications.

Cover Letter/Resume: A cover letter and resume are strongly recommended.  

Other Factors:  Limited evening and weekend work may be required.  Ability to attend meetings in locations other than assigned office.

 

Qualifications

Required Education and Experience

• Bachelor’s degree or equivalent combination of education and experience

• Three years of experience in office administration

Preferred Qualifications

• More than three years of office administration experience in a college or university setting

• Experience assisting with educational programs in a college or university setting

• Experience providing customer service in a professional office setting

• Experience coordinating events

• First Generation, First Year Experience, Learning Communities, Navigate, Transfer Student Programs, and/or Student Success, a plus

• Experience with business processes such as invoicing and budgeting

• Excellent customer service skills

• Knowledge of TAMU policies and procedures

• Working knowledge of TAMU software such as Aggiebuy, Howdy, SSO, Concur, Workday, Compass, AEFIS, or GFS

• Knowledge and ability to use Canva, Adobe Creative Cloud Suite, and Microsoft Office Suite

• Ability to speak and write Spanish, a plus

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

• Interpersonal and communication skills 

• Planning and organization skills

Responsibilities

Office Management

• Coordinates administrative support functions for select units within the Office for Student Success

• Develops, plans, and coordinates administrative activities and services such as scheduling, program planning, and communications

• Serves as the program office manager

• Monitors office procedures for the Office of Student Success

• Develops, evaluates, and ensures adherence to office procedures

Project Management

• Analyzes programs, projects, and initiatives regarding the select units within the Office for Student Success 

• Monitors project timelines and identifies issues

• Develops, adapts, combines, and makes improvements to services, processes, or program needs

• Assists with promotional and outreach efforts 

• Interfaces with Human Resources and Employee Development to create and schedule courses in TrainTraq

Operations Oversight

• Formulates, interprets, and/or implements management policies or operating practices 

• Researches, interprets, compiles, and responds to inquiries about programs and services, student needs, and policies and procedures related to select units within the Office for Student Success

• Coordinates the maintenance of office supplies and equipment

Coordination

• Coordinates travel arrangements and prepares itineraries for select units within the Office for Student Success

• Plans and coordinates meetings, trainings, events, and programs for First Generation and Learning Communities programs

Office Representation

• Attends meetings or committees on behalf of select units within the Office for Student Success

• Contributes to a collaborative campus-wide culture for student success 

• Works cooperatively with colleges and departments engaged in student success

Supervision

• May supervise, train, and evaluate part-time student staff

• Assigns tasks and evaluates job progress

• Performs other duties as assigned

Budgets

• Coordinates payments of purchases, vendors, awards, and invoices

• Ensures programs are maintained within budgets, submits payments in a timely manner, and ensures everything is reconciled at the end of month

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.