Job Title
Administrative Coordinator IAgency
Texas A&M UniversityDepartment
Bush School Of Government And Public ServiceProposed Minimum Salary
CommensurateJob Location
College Station, TexasJob Type
StaffJob Description
What We Want
The Bush School is looking for a highly organized, detail‑driven professional who thrives in a dynamic higher education environment and enjoys supporting a wide range of operational needs. The ideal candidate is someone who can confidently manage administrative tasks for leadership, coordinate events and faculty activities with precision, and keep complex schedules and databases running smoothly. The Administrative Coordinator will be a proactive communicator who can draft clear correspondence, maintain faculty hiring and onboarding processes, and ensure course evaluations and reports are handled accurately. This role calls for someone who brings creativity to marketing support, reliability to meeting and event coordination, and meticulous care to maintaining faculty resources like handbooks and development schedules. If you excel at juggling multiple priorities, anticipating needs, and creating seamless experiences for faculty, students, and staff, we encourage you to apply!
What You Need to Know
Salary: Compensation will be commensurate to the selected hire’s experience.
Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.
Other Requirements and Factors: This is an in-office position during standard business hours, Monday to Friday from 8 a.m. – 5 p.m.
Qualifications
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Preferred Qualifications:
Experience working in higher education.
Experience working in a Learning Management System.
Experience with Banner (Compass).
Knowledge, Skills, and Abilities:
Superior oral and interpersonal skills are required to effectively communicate general information to faculty and staff.
Proficiency with personal computers and software applications.
Ability to multi-task and work cooperatively with others.
Essential Duties/Tasks
Administrative Support - Provides administrative support to the Director of the Office of Extended Education, such as scheduling meetings and drafting correspondence. Develops, maintains, and coordinates online faculty processing, including faculty candidate screening, faculty hiring, contracts, and letters of agreement. Downloads and distributes faculty course evaluations.
Event and Meeting Coordination/Supply Orders - Provides direct support of the instructional enhancement activities for the Office of Extended Education (OEE) via event coordination. Coordinates faculty meetings and special training sessions, when requested. Coordinates events such as: Aggie Ring celebrations, graduation celebrations, residency weeks, and general Office of Extended Education internal and external events. Orders supplies and keeps inventory of supplies.
Marketing Assistance - Assists the Director with marketing activities such as coordinating, creating promotional supply orders and special events promotions.
Meeting and Faculty Scheduling Support - Provides meeting minutes for scheduling meetings and other faculty development meetings. Updates the online course teaching and subject matter expert course development schedules, and distributes schedules as requested.
Database Maintenance - Updates and maintains the course offerings database, the faculty candidate’s database, and all other faculty services related databases.
Faculty Reports and Handbook Maintenance - Runs faculty online interaction reports, general grading reports, and other reports as needed in order to support the program’s online student retention efforts. Prepares and maintains Online Faculty Handbook to educate faculty about Bush School procedures and best practices for meeting online student needs.
Who We Are
The Bush School of Government and Public Service, https://bush.tamu.edu, was founded in 1997, under President George H.W. Bush's philosophy that public service is a noble calling. Since then, the Bush School has continued to reflect that notion in curriculum, research, and student experience as the Bush School prepares students to become principled leaders in their fields and to reflect the value of public service throughout their careers.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.