Administrative Coordinator I

Job Title

Administrative Coordinator I

Agency

Texas A&M University

Department

University Risk And Compliance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Coordinator works under general supervision and provides administrative support for the Open Records team in the Division of Risk, Ethics & Compliance.  Primary responsibilities include administrative support for the timely processing of open records requests, managing stakeholder communications, tracking regulatory deadlines, and facilitating compliance with record retention schedules.

Essential Duties and Responsibilities

Administrative Operations and Coordination

• Manages communications for the Open Records team by actively monitoring the inbox and phone, providing status updates, and responding to inquiries from internal and external stakeholders

• Reviews and prioritizes incoming open records requests to determine priority and escalates to appropriate personnel

• Supports timely responses by tracking progress, monitoring deadlines, and providing regular updates to the appropriate personnel

• Processes routine open records requests by researching, compiling, and preparing the necessary responsive documents

Compliance and Records Management

• Maintains accurate and detailed logs to track the status, timelines, and statistics of all open records requests

• Coordinates the maintenance, storage, and disposition of physical and electronic records compiled for open records responses in accordance with applicable retention schedules

• Manages the preparation and tracking of regulatory filings and other compliance-related documents

• Compiles and runs reports

Support and Coordination

• Provides administrative support to the Open Records team in the handling of complex requests and daily operational tasks

• Assists in developing cost estimates for requests and processes associated payments

• Reviews office procedures to ensure regulatory compliance and operational efficiency

What You Need to Know

Salary: $50,000

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience

• Two years of experience in office administration

Preferred Qualifications

• More than 2 years of administrative experience

• Experience with public information requests

• Work experience in higher education or for a state or other government agency

Knowledge, Skills, and Abilities

• Ability to handle sensitive and confidential information with discretion

• Ability to multitask and work cooperatively with others

• Knowledge of word processing, spreadsheet, database, and presentation applications

• Interpersonal and communication skills

• Planning and organization skills

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

• This position allows alternate work location per TAMU guidelines ( TAMU SAP33.06.01.M0.01 Alternative Work Location for Non-Faculty Employees )

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.