Job Responsibilities:
ADMINISTRATIVE SUPPORT (40%) - Supports the Director by managing appointments, composing routine correspondence and developing reports, surveys and charts for the university and other professional agencies; Prepares agendas and other material, and distributes in a timely manner. Manages the annual assessment process for the B Arch and M Arch programs, including; gathering of diverse data, creating faculty assessment spreadsheets, organizing student work, preparing webpages and final edits and upload of data. Coordinates the gathering of data for the preparation of annual accreditation report for NAAB. Maintains undergraduate and graduate files; Prepare advisor spreadsheet and advisee lists for faculty. Operates proficiency in Microsoft Office Adobe Acrobat, Workday, Qualtrics and data management. Supervises, trains and verifies accuracy of work of student workers performing reception duties, mailings and distribution of materials, etc. Serves as department liaison for the College of Art & Design Student Services department and assists with all College graduation ceremonies. Coordinate and process Trip Travel Insurance for studio field trips. Serves as backup for the Admin Prog Spec A in processing of personnel forms, purchasing and accounting functions. Assists in the planning and execution of school related events.
ACADEMIC SUPPORT (30%) - Provides information to callers and visitors, including prospective students, alumni and friends of the School, and members of committees and boards on which the director serves. Electronic communication with university personnel and use of university mainframe (i.e., Student Records, Admissions, etc.) is required to obtain necessary information. Management of course scheduling by assisting Director in conceptualizing scheduling schemes for different course formats, update student records using Mainframe & course information databases. Communication and coordination of efforts with other design disciplines within the College is required. Coordinates with department of Test and Evaluations for course evaluations of faculty by students and distributes course evaluation results. Processes selective admissions applications, grade reports, petition forms, graduate examination requests, and degree audit reports.
UNDERGRADUATE & GRADUATE ASSISTANT (20%) - Assist Graduate and Undergraduate Coordinators in scheduling appointments and student registration on Workday. Prepares the review of prospective student material for admission into the School and mail admission letters. Coordinates Graduate Faculty Membership to the LSU Graduate School submits applications and renewal requests. Coordinates all Graduate School communications. Assist with undergraduate recruiting, including; giving tours and answering all inquiries regarding program to prospective students and families
BUILDING COORDINATOR (10%) - Coordinates routine building and equipment maintenance, keys and security issues with Facility Services, Telecommunications, and other departments. Serve as contact with LSU Police in matters concerning building security. (Building is occupied nearly twenty-four hours daily during regular semesters by students). Maintains building directory. Orders necessary maintenance and repairs to building via FAMIS. Inspects spaces annually for repairs, equipment, etc. Maintains files for building inspection reports and fire marshal reports. Maintains school inventory of equipment and conducts annual inventory review. Attends quarterly meetings. Assists in maintaining office procedures and operations.
Civil Service Specifications:
https://apps01.civilservice.louisiana.gov/onestopjobinfo?DisplayJobSpec.aspx?JobCode=168070
Minimum Qualifications:
Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
A permanent or probationary internal employee who is appointed to another position following certification from an open competitive eligible list is considered a new employee in the new position and shall serve a probationary period of six months.
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
LSU is an Equal Opportunity Employer.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.