Administrative Business Partner, Operations Assistant II (NCS) - Department of Public Works

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range:

$53,409.00 - $85,406.00 Annually

Hiring Salary Range:

$53,409.00 - $69,407.00 Annually

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary

The Fiscal Division (Fiscal) serves as the central financial office for the Baltimore City Department of Public Works (DPW) and operates under the leadership of the Division Chief, the agency’s Chief Financial Officer. Fiscal is comprised of four functional offices: the Office of Budget and Financial Planning, the Office of Accounting, the Office of Procurement, and the Office of Contract Administration. Collectively, these offices support the department’s budget development and management, accounting operations, purchasing, capital project administration, and financial planning and reporting in support of its mission to deliver essential public services that promote a cleaner, healthier, and more vibrant region. The Administrative Business Partner performs high-level administrative, operational, and strategic projects to support the Fiscal Division, its senior leaders, and their teams. The position does not involve supervisory duties or responsibilities. Incumbents receive general supervision from a senior management professional. An employee in this position works a conventional workweek. Work is performed in an office where working conditions are normal. Work requires minimal physical exertion.

Essential Functions

• Manage complex calendars, meetings, travel, and expenses for senior leaders.
• Prepare and organize correspondence, presentations, and briefing materials appropriate for executive audiences.
• Prepare agendas, materials, notes, and follow-up actions for key meetings.
• Track progress on strategic plans and follow up on commitments and milestones.
• Coordinate cross-functional initiatives and ensure accountability for deliverables.
• Coordinate logistics and materials for meetings, offsites, and events.
• Conduct small research projects on best practices to inform leadership decisions.
• Support purchasing, invoicing, and basic financial analysis as needed.
• Design, implement, and continuously improve a structured onboarding program.
• Maintain organized records, files, and shared documentation systems.
• Assist with team communications and engagement activities.
• Lead the development, documentation, and maintenance of policies and procedures.
• Maintain accurate and compliant HR files and personnel records.
• Perform other duties as assigned.

Minimum Qualifications

Education: A high school diploma or GED certificate

AND

Experience: Have one year of experience performing and coordinating standard administrative/operations projects is required.

OR

Equivalency Notes: An equivalent combination of education and experience. 

Preferred Qualifications:

Education: Bachelor’s degree in business administration, Public Administration, Human Resources, or a related field.

AND

Experience: 2 to 4 years of progressively responsible experience in an administrative, operations, or executive support role.

Knowledge, Skills, and Abilities

• Knowledge of administrative, operational, and executive support practices.
• Knowledge of HR processes, personnel file management, and onboarding principles.
• Knowledge of policy and procedure development and documentation standards.
• Knowledge of basic financial processes.
• Skill in managing up and supporting senior leaders with sound judgment.
• Skill in note‑taking, summarization, and follow‑up.
• Skill in organizing information, records, and institutional knowledge systems.
• Ability to speak and write effectively.
• Ability to anticipate needs, identify risks, and proactively resolve issues.
• Ability to maintain a high level of accuracy and attention to detail.
• Ability to manage multiple tasks or assignments simultaneously.
• Ability to establish and maintain effective working relationships with supervisors, coworkers, and other stakeholders.

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint screening, and must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a 6-month mandatory probation.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion.  The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws.  Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER