Job Title
Administrative Associate III (Social Work)Agency
Prairie View A&M UniversityDepartment
Dept of Social WorkProposed Minimum Salary
CommensurateJob Location
Prairie View, TexasJob Type
StaffJob Description
The Administrative Associate III position is essential to the operation of the Department of Social Work’s Bachelor’s and Master’s programs. The role supports the Department Head with office administration, correspondence, and maintenance of accreditation and CSWE-related documentation.
The position assists the BSW and MSW programs with student registration, advising support, graduation audits, and program events. It also provides faculty support with instructional materials, lab oversight, purchasing, travel, grants, research activities, and maintains office technology and resources. The position reports to the Head of the Department of Social Work.
The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
Responsibilities:
Assist Social Work Program with students registration logistics.
Provide appropriate files and forms for faculty advisement of majors.
Assist with graduation and all other program events.
Assist with graduation audits.
Assist Department Head of Social Work with office administration: Typing letters, correspondences, forms, memorandums.
Maintain database for accreditation reaffirmation, self-study documents, and all CSWE-related activities.
Take ownership of office management and responsibilities seriously.
Assist faculty with teaching material, examination typing, Social Work practice laboratory oversight, purchase orders, ProCard reconciliation documents, travel, faculty grants, preparations, research and publication projects.
Maintain technical assistance of office resources, computers, and printers, as needed.
Assist Director and faculty to maintain required records of graduated Social Work majors and the present matriculating majors.
Maintain data on graduated majors on field practicum documents including evaluation instruments, degree plans, field learning agreements/contracts/plans, disciplinary actions and all
process recordings and decisions.
Manage office information and technology.
Answer telephone communications.
Assist faculty with appropriate information flows and directives, copying, faxing, mail management, and seek University needed trainings to maintain efficient and effective Social Work office operations.
Assist with planning and organizing department head events, field instructors
and program board events.
Assist with field placement of students, student files, degree plans, prepare forms for graduation
audit, execute information
distribution and contact, maintain program and placement agency
agreements.
Performs other duties as assigned.
Required Education and Experience:
High school diploma
Three years of related experience.
Required Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others. Strong verbal and written communication skills.
Ability to work with sensitive information and maintain confidentiality.
Strong interpersonal and organizational skills.
Job Posting Close Date:
01/23/2026
Required Attachments:
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.