Administrative Associate III (SBPS)

Job Title

Administrative Associate III (SBPS)

Agency

Prairie View A&M University

Department

Division of Social Sciences

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

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Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

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The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

The Administrative Associate III position works under general supervision and provide administrative support to the Division of Social Sciences, Department Head, faculty, and students.

Responsibilities:

• Provides administrative assistance to the Division of Social Sciences, Department Head, and Deans office when needed; provides clerical support and manage daily routine tasks; greets and assists students and the general public, set appointments and maintain Department Head’s calendar. Monitors documents to ensure accuracy and timely submission; review incoming and outgoing documents and submit for Department Head’s approval.  Supervise student workers and maintain office files (personnel, student, and general documents). Make daily copies of all signed documents; reimbursements.

• Initiates personnel actions in Workday; routinely interacts with Banner; provide the Department Head and Coordinator with Banner data for registration, course scheduling and graduation; enters data into the Banner System, review, and correct data in Banner INB and Panthertracks after departments have built their course schedules; enters overrides in the system after upon approval from department head; monitors mid-term and final missing grades and provide status reports to Department Head and the Dean’s office; works closely with the Registrar and Course Scheduler to interpret and disseminate information regarding Banner procedures to the faculty within the departments.

• Compiles and submits graduation audits; copy, and file graduation audits; distribute graduation letters and flyers provided by the Dean’s office. Assists with graduation luncheon/receptions.

• Serves as Time and Effort Coordinator; compiles, reviews, and submits time and effort to responsible faculty for certifications to the Office of Sponsored Projects; serves as Records Retention Coordinator; maintains and destroys records to ensure compliance with records retention policies and procedures.

• Performs other duties as assigned.

Required Education and Experience:

• High school diploma

• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to work with sensitive information and maintain confidentiality.

• Strong interpersonal and organizational skills.

Job Posting Close Date:  

• 05/01/2026

Required Attachments: 

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box.  Any additional attachments provided outside of the required documents listed below are considered optional. 

• Resume or Curriculum Vitae 

• Cover Letter 

Application Submission Guidelines:  

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. 

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. 

Background Check Requirements: 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.