Administrative Associate II

Job Title

Administrative Associate II

Agency

West Texas A&M University

Department

Advising Services

Proposed Minimum Salary

$15.00 hourly

Job Location

Canyon, Texas

Job Type

Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

 

NOTICE - All posted positions are subject to budget approval.

 

General Summary:

We are looking for an enthusiastic, self-motivated individual to work in a multi-service facility which interacts with various University Stakeholders. The Administrative Associate II will work on the Advising and Transfers Team at WTAMU.  This position will assist Director with development of budget, reconciliation of accounts and requisition request with Procurement. Other duties include managing multiple schedules and facilitate a schedule for eight faculty fellows who work quarter-time with ATS.  The selected individual will work closely with the Hub Student workers and various departments on campus by phone, email and in-person.  Accuracy and attention to detail are very important for this position.

Responsibilities:

• Professionally communicate by phone, email and in-person to various University stakeholders, including special guests, prospective students, new and continuing students.

• Work with the director to facilitate and maintain an operating budget by monthly reconciliation and allocations.

• Manage department inventory for IT, purchasing and general supply needs.

• Accurately prepare and submit required documents for hiring new full-time, graduate and student employees.

• Present and develop training materials as needed for new employees.

• Maintains 100% compliance with timely completion of required System, University and job-specific online training courses.

• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions.  Other duties as assigned.

 

Necessary Qualifications:

• High School or GED.

• Two (2) years of administrative or similar experience.

• Budgeting experience.

• Advanced word processing and Excel and Microsoft office suite.

• Experience with student/customer data systems.

• Strong interpersonal, written and verbal communication skills to communicate effectively in a positive, courteous & professional manner.

• Multitasking ability and ability to work collaboratively with peers in a high traffic space.

• Ability to maintain organization to meet deadlines, manage multiple schedules and work with sensitive information.

• Willingness to work on collaborative group projects.

• Self-motivated to start projects and complete tasks with minimal guidance.

 

Preferred Qualifications:

• Bachelor’s degree.

• Four (4) years of related experience.

• Experience with college environment, practices and policies.

• Prepare presentations/documents for training purposes.

• Bilingual.

 

Applicant Instructions:

Please include the following with your application:

• Cover letter

• Resume

• Three references

 

Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application.  Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission.  If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.

 

Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

 

Equal Opportunity /Veterans/Disability Employer. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.