Administrative Assistant

Who We Are:

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

The Role and What You’ll Do:

The Administrative Assistant provides comprehensive, high‑level support to assigned executive(s) within a fast‑paced, dynamic environment. This role requires exceptional judgment, professionalism, discretion, and the ability to manage sensitive, confidential, and strategic information. A polished communication style, strong organizational skills, and the ability to anticipate needs are essential for success.

Responsibilities

Executive Support & Workflow Management

• Manages complex calendars for assigned executive(s), proactively ensuring schedules are aligned to business priorities.
• Organizes and prioritizes the workflow of assigned executive(s), including meetings, correspondence, and key milestone events.
• Anticipates needs and helps drive work projects forward, ensuring deadlines and objectives are achieved.
• Uses sound judgment to assess the nature of incoming inquiries; independently resolves issues, records messages, or escalates as appropriate.
• Communicates professionally with senior‑level contacts both inside and outside the organization, including customers, vendors, partners, and leadership teams.

Communication, Documentation & Presentations

• Composes, edits, and prepares high‑quality correspondence, memos, reports, confidential materials, and presentations.
• Coordinates preparation of PowerPoint decks and supporting materials for meetings and events.
• Maintains files, organizes documents, and coordinates the transmission of information across stakeholders.

Meeting, Event & Travel Coordination

• Schedules, coordinates, and supports meetings, events, and offsites as directed.
• Manages travel arrangements—flights, hotels, ground transportation—either directly or with the travel team; prepares detailed itineraries and monitors for changes.
• Coordinates department lunches and manages office supply needs.

Administrative Operations

• Prepares and submits expense reports and reimbursements for assigned executive(s).
• Ensures smooth office operations, including supply ordering and vendor coordination.
• Runs errands and handles ad‑hoc tasks or projects as assigned.
• Maintains strict confidentiality regarding all business, personnel, and strategic matters.

Skills & Experience

• 1–2 years of experience supporting senior‑level leaders in a fast‑paced, high‑visibility environment or similar.
• Exceptional organizational, prioritization, and time‑management skills.
• Strong problem‑solving abilities and solid project management capability.
• Self‑starter with a strong sense of ownership, initiative, and anticipatory thinking.
• Strong verbal and written communication skills; able to interact with all levels of leadership.
• Demonstrated ability to work independently while juggling multiple tasks and shifting priorities.
• High attention to detail with a commitment to accuracy and quality.
• Ability to maintain and protect confidential information at all times.
• Must be responsive to email, text, and phone—occasionally outside traditional business hours.
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and ability to quickly learn additional systems or tools.
• Flexibility and adaptability in a fast‑changing business environment.

Work Environment

• This is a fully in‑person role, Monday through Friday in Stamford, CT.

TKO EEO Statement:

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.