Work Location: 920 Memorial City Way, Suite 715, Houston, TX 77024
Employment Type: Full-Time (40 hours per week; M-F); In-person/In-office
Your Role at Walker
Do you thrive in a fast-paced environment and enjoy tackling a variety of tasks? Are you a highly motivated and organized individual with a keen eye for detail? If so, we want to hear from you!
We are seeking a highly organized and proactive Administrative Coordinator to support our team. The ideal candidate will have experience in an engineering or architectural environment and a strong ability to anticipate needs before they arise. This role requires exceptional communication, multitasking, and problem-solving skills.
Responsibilities
- Provide incoming telephone coverage when required.
- Edit Word and Excel documents as required by the professional staff. The work performed may at times be of a confidential nature.
- Proofread your work and work from others for accuracy to ensure correct spelling, grammar, content, and style.
- Assist with proposal/project opening processes & data entry.
- Arrange travel when necessary.
- May serve as backup for time and expense data entry.
- Help with Accounts Receivable collections.
- Process project information for shipment via FedEx (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.
- Maintain inventory of office supplies and order as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.
- Maintain office cleanliness, including but not limited to all common areas, conference rooms, wellness room, and storage areas.
- Complete or assist with special projects and event preparations as required.
- Prepare management reports as needed.
- Record opportunities, plans, and projects in Deltek as required.
- May provide backup for additional clerical duties when needed.
- Various tasks are required to keep a professional office running smoothly.
Qualifications & Skills
- Education: Associate’s or Bachelor’s degree required.
- Industry Knowledge: Background in architecture or engineering preferred; familiarity with A/E terminology and processes is a plus.
Technical Skills:
- Proficient in Microsoft Word and Excel.
- Strong office, computer, and internet research skills.
- Deltek experience is a plus.
- Ability to train others in system usage and office procedures.
- Communication: Ability to communicate clearly and professionally, both virtually and in person.
- Writing Skills: Excellent grammar, spelling, formatting, proofreading, and document preparation skills.
Organizational Skills:
- High-level multitasking and time management skills.
- Ability to balance and prioritize short-term deadlines across multiple offices.
- Strong attention to detail and accuracy.
Proactive Mindset:
- Anticipates needs and takes initiative.
- Resourceful, quick-thinking, and adaptable to changing priorities under time pressure.
Personal Attributes:
- Motivated, positive attitude, and willingness to help.
- Patience and flexibility in a fast-paced environment.
- Maturity to maintain confidentiality of information.
Physical Requirements: Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.
Preferred Experience:
- Prior administrative experience in an architecture/engineering (A/E) setting.