Administrative Assistant - Senior

Equifax is where you can power your possible. If you want to achieve your true potential, chart new paths, develop new skills, collaborate with bright minds,  and make a meaningful impact, we want to hear from you.

What You'll Do:

• Provide senior level administrative support to three senior leaders of a business unit or COE; may provide support to multiple senior level leaders simultaneously

• Manage multiple assignments and deadlines of team members and maintain schedule of deliverables for internal/external presentations and work products

• Optimize time management by giving consideration to organization wide due dates or deliverables that may compete with internal schedules and ensure relevant parties are aware of issues that need immediate attention

• Manage multiple calendars, including scheduling meetings and appointments and resolving conflicts when competing priorities occur

• Serves as lead coordinator for conferences and meetings

• Screen/prioritize/direct incoming calls, email or other communications taking appropriate action as necessary

• Make decisions on behalf of senior leader(s), resolve requests and escalate when necessary

• Arrange complex and detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings

• Complete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling over-night deliveries, processing expense reports, coordinating machine maintenance and provide support for new hire onboarding

• Assist other administrative assistants in the management of some designated conference rooms in our Alpharetta location and also in the placement of some project teams when required

• May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development

• Significant events involving international team members and others may occasionally demand some flexibility with work hours

• Ownership of monthly tactical/leadership meetings and quarterly Town Halls (including attendee management, meeting space, meals, etc.); (working in tandem with the Equifax Event Coordination Office as necessary);

• Coordinate senior leadership relationships, events, contacts and daily calendars; Coordinate senior leadership arrangements for travel, outside meetings/hotel stays/transportation;

• Complete senior leadership expense reporting and other corporate administrative tasks (e.g., internal system troubleshooting, creating requisitions and paying invoices, new employee on-boarding, etc.)

• Become familiar with key client contacts (especially peer assistant staff), proactively developing relationships that improve/accelerate interaction between Equifax and client senior personnel;

• Interface with Accounts Payable on invoice processing in support of the team.

• Perform other duties or special projects in support of the business operations of the team, as appropriate.

Experience You'll Have:

• 5+ years of experience supporting senior-level managers

• Prior experience with domestic and international travel booking and expense management systems

• Client-focused, friendly, and positive attitude (a helpful and enthusiastic demeanor)

• Outstanding oral and written communication skills, including the ability to comfortably communicate with senior leadership and client personnel.

• Strong interpersonal skills with the ability to work with people at all levels of an organization.

• Ability to be pro-active and think about the details before the senior leader

• Ability to work either independently or in a team environment, depending on the task.

• Exceptional organization skills and impeccable attention to detail.

• Superior poise and judgment with the ability to work well under pressure.

• Proven ability to multi-task and re-prioritize tasks based on established objectives and urgencies.

• Clear proficiency/acumen Microsoft Office (with high level of proficiency in Microsoft PowerPoint, Excel and Word) and internet research skill.

• Absolute discretion in handling highly confidential materials.

#LI-SK1

#Hybrid

We offer comprehensive compensation and healthcare packages, 401k matching, paid time off, and organizational growth potential through our online learning platform with guided career tracks.

Are you ready to power your possible?  Apply today, and get started on a path toward an exciting new career at Equifax, where you can make a difference!

Primary Location:

USA-Atlanta Corporate

Function:

Function - Administrative Services

Schedule:

Full time