Job Description:
The Administrative Assistant is responsible for carrying out administrative duties in order to support various aspects of a department. This individual assists all levels of leadership with any ad hoc administrative project needs and department planning.
What You'll Do:
• Carries out basic office administrative duties including, but not limited to, filing, copying, scanning, ordering supplies, generating reports and presentations, setting up for meetings, conducting research and sorting mail.
• Processes invoices for both vendors and general contractors in a timely manner. Serves as a point of contact for vendor and general contractor questions relating to payments.
• Provides real-time scheduling support by booking appointments and preventing conflicts.
• Screens phone calls and routes callers to the appropriate party.
• Uses technology to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greets and assists visitors.
• Maintains polite and professional communication via phone, e-mail, and mail.
• Anticipates the needs of others in order to ensure their seamless and positive experience.
• Performs various ad hoc requests for department personnel as needed.
What We're Looking For:
• Associate’s degree from an accredited college or university preferred
• 1+ years experience in an administrative role a plus
• Knowledge of Microsoft Office Suite preferred
#Gulf
Fueled by Growth, Driven by You
At RaceTrac, our people make the difference. Whether you’re working in a store, at our corporate office, or on the road, you’ll be part of a team that brings energy, innovation, and a passion for serving others every day. We support each other, celebrate wins big and small, and create opportunities for growth at every level. With four operating divisions RaceTrac, RaceWay, Energy Dispatch, and Gulf - there’s always a new challenge to take on and a new path to pursue. Join us and discover how far your career can go.
To see what #LifeatRaceTrac is like, visit our LinkedIn, Facebook, and Instagram pages.
All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
Responsibilities:
• Carries out basic office administrative duties including, but not limited to, filing, copying, scanning, ordering supplies, generating reports and presentations, setting up for meetings, conducting research and sorting mail.
• Processes invoices for both vendors and general contractors in a timely manner. Serves as a point of contact for vendor and general contractor questions relating to payments.
• Provides real-time scheduling support by booking appointments and preventing conflicts.
• Screens phone calls and routes callers to the appropriate party.
• Uses technology to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greets and assists visitors.
• Maintains polite and professional communication via phone, e-mail, and mail.
• Anticipates the needs of others in order to ensure their seamless and positive experience.
• Performs various ad hoc requests for department personnel as needed.
Qualifications:
All qualified applicants will receive consideration for employment with RaceTrac without regard to their race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.