Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical duties such as, but not limited to, billing, collections, recordkeeping, and customer service tasks. Provides administrative and clerical support to an assigned location, department, and/or unit. Compiles reports and monitors assigned projects and/or program components

Salary range: $20/hr-$25/hr (Depending on Experience)

Essential Duties & Responsibilities: 

• Answers phone calls and emails in a timely manner.

• Creates and maintains office related records and reports

• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory,

• Maintains the integrity and confidentiality of confidential employee or departmental files.

• Receives, records, and distributes packages and mail.

• Manages customers accounts and submits invoices for payment.

• Compiles budget data and maintains financial records as requested.

• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

• Assists with projects and event support

• Assists other departments as needed

• Assists with Customer relations

• Perform other duties assigned by management.

Education/Qualifications:

• At least 2 years of customer service experience required

• Possesses a meticulous approach to tasks and an ability to review text with great accuracy.

• Ability to type at least 50 wpm.

• Proficient in Microsoft 365 software such as Excel and Word

• Basic understanding of office equipment.

• Basic understanding of clerical procedures and systems such as recordkeeping and filing.

• Ability to work independently and identify and solve problems.

• Ability to organize and prioritize work.

• Experience with PZ (Profitzoom) or other billing software is helpful.

Other Duties:

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

• Performs other duties as assigned.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer. 

Benefits and Perks:

• Excellent pay

• Medical, dental, vision

• Company paid life insurance

• Company paid short-term disability

• 401K with employer match

• Paid vacation and company holidays

• Training and Career Development

• Company vehicle (if job applicable)

• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire and Safety is an Equal Opportunity Employer