Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
We are searching for an experienced, positive, customer service oriented, and quality-conscious Administrative Assistant to join our Information Technology Services Office at the Applied Research Laboratory (ARL) at Penn State University. ARL Information Technology Services provides ARL’s administrative and research computing environments and capabilities, delivering secure, responsive, efficient, effective, and compliant IT services and operations to meet the demanding needs of ARL’s leading edge research. This role will provide administrative and security support in a fast-paced environment.
ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply.
You will:
Plan, organize, prioritize, and coordinate general administrative functions for a wide variety of activities, including greeting visitors, maintaining calendars and inbox mail, travel arrangements and purchases, communications, and record management
Provide support for a wide variety of office-wide events (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals)
Support staff compliance with required trainings, onboarding, and policy dissemination
Support office recruitment processes for administrative roles; support employee off-boarding tasks, including gathering equipment and badges and debriefs
Maintain office organizational chart and employee databases; coordinate and compile logistics for office relocations, including phone sets/lines, and equipment/furniture
Act as a resource on a variety of areas, assist in resolving questions or inquiries regarding policies, processes, and procedures, and make recommendations to ensure compliance
Analyze and develop new or update current systems, processes, or procedures to support office needs
Purchase, monitor, and maintain offices supplies to support the staff, and establish tax exempt accounts with various vendors when necessary
Required skills/experience areas include:
Success in an administrative-type role in professional environments where various forms of communication and organizational skills were crucial to be effective
Microsoft Office (Outlook, Word, Excel, PowerPoint)
Strong ability to multi-task, prioritize effectively, and work independently in fast-paced environments while maintaining excellent customer service standards
Preferred skills/experience areas include:
Experience in a government, defense, or research environment
Demonstrated experience in executive-level support
Workday, or a similar administrative system
Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required
Exposure to working on high-priority, high-volume projects
Familiarity with ARL operations
Your work location will be fully on-site, located in State College, Pennsylvania.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
If filled as Administrative Assistant - Senior Support, this position requires: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None If filled as Administrative Assistant - Intermediate Support, this position requires: General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None
ARL’s purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC).
FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.All positions at ARL require candidates to possess the ability to obtain a government security clearance; you will be notified during the interview process if this position is subject to a government background investigation. You must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $38,300.00 - $61,000.00.**THE PROPOSED SALARY RANGE MAY BE IMPACTED BY GEOGRAPHIC DIFFERENTIAL**
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.