Department/Unit:
Pharmacy
Work Shift:
Day (United States of America)
Salary Range:
$46,220.72 - $64,709.01
The Administrative Support Associate’s role is integral to the smooth and efficient operation of the department. Administrative Support Associates are responsible for non-clinical functions including managing the office, as well as, ordering supplies, performing clerical duties, and coordinating communication in the patient care area. Provides administrative and clerical support to the Patient Care Service Director and Associate Patient Care Service Director by assisting in the preparation of reports, correspondence, scheduling of meetings, maintaining files and special projects as assigned. Provides clerical support to the supervisors and Director of Pharmacy for South Clinical Campus.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include but are not limited to the following:
- Coordinates unit communications
- Answers the telephone and patient intercom
- Greets visitors
- Manages schedules
- Coordinates and relays information to staff
- Operate basic office equipment (fax, photocopier, printer, scanner, calculator), and demonstrate
- Basic computer skills.
- Data entry
- Manage Human Resources and payroll paperwork
- Prepare reports
- Organizes and schedules the activities of the Patient Care Service Directors and Associate Patient Care Service Director.
- Provides clerical support to the Patient Care Service Directors, Associate Patient Care Service Director, Supervisors and Director of Pharmacy – South Clinical Campus, Medication Use QIT Committee and Pharmacy Value Analysis Committee.
- Maintains and processes employee Kronos and pharmacist salaries and overtime along with other personnel records including CLT use, health service requirements, etc.
- Arranges appointments and schedules meetings.
- Responsible for ordering departmental supplies and functions as a liaison with vendors to follow up on problems, shortages, replacement products, etc.
- Handles and screens various questions and problems of departmental employees and others who deal with the department.
- Plans and executes special reports under the direction of the Patient Care Service Director.
- Handles distribution of paychecks, reports and other communications.
- Assists or acts as a liaison with anyone requiring or requesting assistance.
- Tracks APRs coming in to the department ensuring their timely completion and return to Human Resources.
- Tracks employees’ physical and safety requirements and ensures compliance.
- Maintains departmental files, policy and procedure manual, job descriptions, PARS forms.
- Maintains pharmacist and pharmacy licenses/registrations, Controlled Substance license/registration, alcohol license for AMC and South Clinical Campus, as necessary.
- Coordinates departmental meetings/staff in-services.
- Coordinates/schedules use of the pharmacy conference room.
- Interacts with New York State offices including Department of Health, NYS Board of Pharmacy, NYS Bureau of Controlled Substances.
- Interacts with Albany College of Pharmacy students and faculty, coordinates pharmacy student externships/Pharm.D. rotations, safety, HIPAA, security ID badges, inservices.
- Coordinates Leaves of Absence and Family Medical Leave for department employees.
- Assists with other functions as required.
Thank you for your interest in Albany Medical Center!
Albany Medical is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.