Posting Date
03/05/26Application Deadline
03/12/26Pay Range
Min - 1st Quartile - Mid - MaxWhat We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program. Click here to learn more!
Job Type
Classified – Judicial JMRDepartment
D270 Juvenile ProbationAbout the Position
The Administrative Assistant will provide direct organizational supports for department projects developed and managed by the Innovations and Communications team. Primary duties will include providing assistance to the Volunteer and Internship Program, Hope Closet, GED Program and a variety of ongoing departmental initiatives.
About The Juvenile Probation Department:
The Juvenile Probation Department of the Judicial Branch of Arizona in Maricopa County is dedicated to providing innovative and efficient juvenile justice services grounded in evidenced-based practices and research. These services improve the safety of our community, hold youth accountable through developmentally appropriate orientation, and ensure the public’s trust and confidence in the Judicial Branch. Join our Juvenile Probation Department in its mission to promote public safety through positive change as we connect youth to the community and provide opportunities that are delivered with fairness, dignity and respect.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
High School Diploma or GED
Experience:
Three (3) years of responsible clerical and administrative experience
OR
Combined Education and Experience Qualifications:
An equivalent combination of education and job-related experience may be substituted on a year-for-year basis
Other Requirements:
Ability to pass a comprehensive background check
No prior criminal arrests
Our Preferred Candidate Has:
Project Management skills including but not limited to, coordination, public speaking, research, and collaboration.
Prior probation or court-related experience.
Experience with Microsoft Office.
Knowledge, Skills, and Abilities:
Knowledge of:
Administrative and clerical procedures and systems such as managing files and records, designing forms and other office procedures.
Office practices, procedures, and clerical processes.
Computer software including but not limited to word processing, spreadsheets, database applications, and Artificial Intelligence (AI).
Skill in:
Working independently and in a team setting.
Advanced features of Office 365, Microsoft Word, Microsoft Outlook, SharePoint, [TM1] Excel and PowerPoint.
Interacting with and obtaining information from clients and stakeholders.
Professional oral and written communication.
Excellent proofreading skills with an exceptional attention to detail.
Organization and time management.
Providing exemplary customer service.
Ability to:
Maintain high levels of professionalism, confidentiality, and cultural sensitivity in all interactions.
Work in a secure care and community probation setting with staff, youth, and their families.
Communicate effectively both orally and in writing with a wide variety of stakeholders.
Evaluate and process complex information and recommend appropriate action.
Work cooperatively and effectively in a team environment.
Work in a high-paced environment while meeting deadlines.
Essential Job Tasks
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
Provides direct support to the Volunteer and Internship Program.
Assists with Internship Program recruitment, applications, onboarding, training, mentorship and day to day organization.
Maintains accurate and thorough documentation regarding contacts with volunteers, interns and other current or potential stakeholders.
Assists with Volunteer Program communications, documentation, audits and file organization.
Supports Hope Closet program duties such as taking inventory, organization, visitor access and community outreach.
Supports GED Program duties such as transcript management, testing schedules, activity trackers, audits and department communications.
Provides assistance to the Innovations and Communications team as needed.
Assists with research and data collection as directed, including identifying community resources, surveys, department audits and data reports.
Performs program management data entry and/or retrieval to include but not limited to: Integrated Court Information System (iCIS), department SharePoint, GED.com and the Journey.do platform.
Special projects as assigned.
Working Conditions:
While performing the duties of this job, the employee may need to communicate clearly, perceive details of objects that are close by, and maintain various physical positions for extended periods, such as sitting, standing, or walking. The job may involve using hands for tasks such as typing, handling objects, or operating tools, as well as reaching with hands and arms. Occasionally, the employee may be required to move or lift objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.