Administrative Assistant III

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

JOB PURPOSE:
The purpose of this position is to perform a variety of complex office/administrative support duties which require a thorough knowledge of dedicated functions in the College of Pharmacy. The incumbent will apply specialized functional knowledge to exercise discretion, judgment, confidentiality, and independently analyze and respond to administrative matters within
established limits. He or she must be organized and detail-oriented. General direction and supervision are typically received from the program manager and/or assistant dean. ​

PRINCIPAL ACCOUNTABILITIES:

• Coordinate the workflow of the office. Implement office procedures and practices. May assign and monitor student workers, as directed. Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
• Receive and screen telephone calls and visitors; assist the visitor or caller by answering questions or providing information regarding office/department policies or procedures; determine when referral to supervisor, appropriate staff member, or other office is appropriate.
• Prepares minutes, notices, manuals, agendas, reports, and correspondence with all supporting documentation.
• Maintain and reconcile budgets for the departmental accounts; monitor expenditures and perform simple analysis of accounts; prepare both special and recurring reports for the manager.
• Enter personnel and financial documents with related software applications. Perform data analysis of average difficulty using tables, graphs, and basic statistics. Submit final reports to the manager and/or assistant dean.
• Utilizing the College of Pharmacy department computing software and databases, as required, in the execution of administrative and clerical duties and responsibilities.
• Coordinate logistics of all unit/online pathway events and activities (tutorials, meetings, ceremonies, workshops, seminars, assessments, etc.) and meetings, including travel and lodging arrangements, agendas, information packets, parking, amenities, etc., and provide on-site guidance to visitors and guests for university-related events.
• Review catalogs and meet with vendors to order office supplies and equipment. Obtain bids and price quotes from vendors, monitor & maintain inventory of supplies.
• Responsible for filing correspondence and other items accordingly (experience with paperless filing is expected). Additionally, store and archive all necessary files and data
• Prepare confidential correspondence, reports, and similar material from rough copies or drafts; compose standard correspondence using correct grammar, spelling, and punctuation. Determine and make the necessary corrections to produce error-free final copy. Assembles data and composes a variety of correspondence for the department.
• Schedule appointments, arrange meetings, schedule conferences, facilities, and services as directed by Assistant Dean/ Director of Experiential Education; notify attendees or participants of time and place.
• Develop and maintain state licensing and intern information and requirements for online Pharm.D. students.
• Initiate and coordinate discussions with potential experiential education pharmacy practice sites for online Pharm.D. students.  Additionally, be the point of contact for affiliation agreement execution for these pharmacy practice sites.
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents.
• Work with the students and preceptors for completion of the required uploads of documents needed for the experiential education department’s learning management system.
• Provide registration and enrollment management support, financial aid support, assist with student health issues, academic advisors, among other things.
• Provide support and backup to the respective departments
• Perform other duties as assigned

CORE COMPETENCIES:

• Ability to develop and maintain proficiency in the utilization of Microsoft Word, Excel, PowerPoint, Outlook, Publisher, Adobe Acrobat Pro, PeopleSoft, and necessary software applications for the departments, and related software applications to perform a variety of projects and/or assignments.
• Knowledge of general office procedures and practices.
• Knowledge of basic record-keeping procedures. Skill in basic arithmetic, grammar, and spelling. Ability to effectively communicate orally and in writing.
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students, and the public.
• Proficiency in the utilization of Microsoft Word, Excel, PowerPoint, Outlook, Publisher,
• Adobe Acrobat Pro, PeopleSoft, internet, e-mail, and related software applications to perform a variety of typing of annual and end of year reports and/or project assignments.
• General knowledge of office procedures and practices; knowledge of basic record-keeping procedures.
• Skills in basic arithmetic, grammar, and spelling; ability to understand and follow oral and written instructions; ability to proofread and edit written documents; ability to effectively communicate orally.
• Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
• Ability to establish and maintain effective, courteous, efficient, and harmonious work relations with faculty, staff, students, partners, and the general public.
• Ability to work under the direction of your supervisor as well as independently
• Strong organizational and interpersonal skills

MINIMUM REQUIREMENTS:
Bachelor's degree and 4-8 years of experience. 12 years of experience providing administrative support to upper-level management or administration in an academic setting may be substituted in lieu of educational qualifications

Compliance Salary Range Disclosure

Expected Pay Range: $59,090 - $65,000