Administrative Assistant II

Job Posting Title

Administrative Assistant II

Agency

350 HISTORICAL SOCIETY

Supervisory Organization

Historical Society–Preservation

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$35,000.00 to $45,000.00 a year plus benefits

Job Description

The Oklahoma Historical Society, State Historic Preservation Office, is seeking a candidate for the Administrative Assistant II position. This position will work directly under the supervision of the Deputy State Historic Preservation Officer. Primary duties will include providing administrative support to all program areas.  Excellent verbal and written communication are essential for this position, as well as the ability to multitask.

Key Duties:

• Participates in projects as team member

• Develops and implements procedures

• Develops and maintains confidential or complex files

• Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims, requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties

• Coordinates activities with internal and external customers

• Interviews callers, arranges appointments, and performs other office tasks and duties

• Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and external customers; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and resolves discrepancies and refers complex discrepancies to appropriate staff

 

Education and Experience Requirements Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial or general office work or an equivalent combination of education and experience.  Knowledge, Skills and Abilities required at this level include knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; establishing and maintaining records; and major policies and procedures governing assigned programs.

## NOTE: Under the National Historic Preservation Act, the Governor of each State designates the State Historic Preservation Officer to carry out the duties and responsibilities of the federal preservation programs for that State. The SHPO employs professional staff, in accordance with federal standards, to perform the related duties. In Oklahoma, the program is assigned to the Oklahoma Historical Society. The agency receives an annual allocation from the U.S. Department of the Interior’s Historic Preservation Fund which partially covers the program costs (60%), and the State of Oklahoma is responsible for the balance of these costs (40%).

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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