We are so glad you are interested in joining Sutter Health!
Organization:
SHSO-Sutter Health System Office-Bay
Position Overview:
Provides a broad range of high-level secretarial and administrative support to a senior leader. Works independently on a variety of moderately complex assignments that are generally confidential, exercising sound judgment, and applying advanced administrative knowledge and skills. Handles varied inquiries, issues, and sensitive materials. Uses own judgment and discretion to solve operational problems where an answer is not apparent; selects the best solution from previous experiences and/or written guidelines or precedence. The candidate will be required onsite in Emeryville approximately two days per week.
Job Description:
EDUCATION:
- HS Diploma: High School Diploma or General Education Diploma (GED)
TYPICAL EXPERIENCE:
- 2 years recent relevant experience.
Meeting Support
- Manage, catering, audio/visual services, transportation, and accommodations
- Develop detailed event plans
- Manage vendor contracts and invoicing
- Track expenses, reconcile invoices, and ensure adherence to budget
- Ensure compliance with organizational policies, safety standards, and accessibility requirements
Preferred Qualifications
- Experience planning large‑scale or executive‑level meetings
- Strong organizational and project management skills
- Ability to manage multiple meetings and deadlines simultaneously
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office (Outlook, Excel, Teams) and event management tools
- Experience working with vendors
Key Skills and Competencies
- Attention to detail
- Budget management
- Problem‑solving under pressure
- Customer service mindset
- Flexibility and adaptability
Other
- Combination of office, remote, and on‑site meeting support. Remote days at the approval of manager.
- Occasional evening or weekend work depending on meeting schedules
- Moderate travel may be required
SKILLS AND KNOWLEDGE:
- Written communications skills including the ability to compose effective communications to audiences within and outside the organization.
- Verbal communications skills including the ability to speak and listen effectively to various audiences within and outside of the organization.
- Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
- Advanced skill level in software applications, including Microsoft Office Suite (Word, Excel and Outlook), internet search software, and related information systems.
- Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form.
- Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines.
- Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions.
- Identify, evaluate and resolve standard problems by selecting appropriate solutions from established options.
- Ensure the privacy of each patient’s protected health information (PHI).
- Build collaborates and relationships with peers and other staff members to achieve departmental and corporate objectives.
Job Shift:
Days
Schedule:
Full Time
Shift Hours:
8
Days of the Week:
Monday - Friday
Weekend Requirements:
As Needed
Benefits:
Yes
Unions:
No
Position Status:
Non-Exempt
Weekly Hours:
40
Employee Status:
Regular
Sutter Health is an equal opportunity employer EOE/M/F/Disability/Veterans.
Pay Range is $37.58 to $48.85 / hour. Sacramento Pay Range is $32.67 to $42.47 / hour.
The compensation range may vary based on the geographic location where the position is filled. Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. Base pay is only one component of Sutter Health’s comprehensive total rewards program. Eligible positions also include a comprehensive benefits package.