Administrative Assistant II

Position Title:

Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Job Description:

Join a team that keeps things running smoothly behind the scenes at the Center for Industrial Research and Service (CIRAS). This role provides essential administrative and operational support that helps our staff serve clients, manage projects, and deliver impactful programs across Iowa.

You’ll handle a variety of day-to-day responsibilities, including processing invoices and purchases, maintaining office supplies and shared spaces, managing mail and inbox inquiries, and supporting data entry and reporting needs. You’ll also help coordinate meetings and events, assist with onboarding logistics, and support communications like newsletters and outreach materials.

This position is ideal for someone who is organized, dependable, and enjoys keeping operations efficient and on track while supporting a collaborative, mission-driven team.

Preferred Qualifications:

• Experience providing administrative support in a professional office environment requiring a high level of confidentiality, organizational skills, and attention to detail.
• Experience coordinating meetings or events, including scheduling, catering, and materials preparation.
• Experience supporting routine administrative processes such as invoicing, purchasing, or data entry.
• Experience proofreading or supporting the preparation of communications materials.
• Experience working with databases or CRM systems (e.g., Salesforce).

About the Department:

The Center for Industrial Research and Service (CIRAS) helps Iowa businesses solve complex problems and move forward with confidence. 

As part of the Iowa State University College of Engineering and Economic Development and Industry Relations, we connect companies to innovative expertise, applied research, and strategic resources that drive real results. 

Since 1963, CIRAS has partnered with Iowa businesses to strengthen leadership, improve operations, grow markets, and build skilled workforces. We bring practical industry knowledge, an objective perspective, and access to a powerful statewide network. 

For more information visit the CIRAS Website 

Application Instructions:
To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email employment@iastate.edu, or call 515-294-4800 or Toll Free: 1-877-477-7485.

Appointment Type:

Regular with Term Appointment (Fixed Term)

Proposed End Date or Length of Term:

May 31, 2027

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Original Posting Date:

May 6, 2026

Posting Close Date:

May 13, 2026

Job Requisition Number:

R19153

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. 515-294-7612, email eooffice@iastate.edu.

 

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.