Administrative Assistant II

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives — beginning with our own. That’s the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Administrative Assistant II

Location

Cleveland

Facility

Cleveland Clinic Main Campus

Department

Urology-Integrated Surgical Institute

Job Code

B18004

Shift

Days

Schedule

8:00am-5:00pm

Job Summary

Job Details

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

The Administrative Assistant is responsible for supporting assigned chairpersons, senior leaders, or medical directors with a variety of tasks, including scheduling meetings, handling phone calls, greeting visitors, and managing correspondence. This role also assists with special projects and supports various management functions, ensuring efficient daily operations and professional communication across departments. 

A caregiver in this position works days from 8:00am to 5:00pm. 

A caregiver who excels in this role will:  

• Support assigned Chairpersons, Senior Directors or Medical Directors through scheduling, handling phone calls, greeting customers and correspondence.  
• Assist with special projects. 
• Administer calendars and schedule management.  
• Compose and prepare a variety of correspondence, such as reports, forms, presentation materials and messages.  
• Manage and prioritize multiple assignments.  
• Act as a liaison between internal and external customers.  
• Provide coverage of other areas, such as front end, point of service and registration. 
• Coordinate management functions.  

Minimum qualifications for the ideal future caregiver include:  

• High School Diploma or GED 
• Five years of office experience 
• Experience using Microsoft Office Suite products (Outlook, Word, Excel and PowerPoint) 

Preferred qualifications for the ideal future caregiver include: 

• Associate’s Degree 
• Typing proficiency of 35 WPM with accuracy 
• Experience utilizing EPIC

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move up to 20 pounds

Personal Protective Equipment:

• Follows standard precautions using personal protective. 

                       

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities