Administrative Assistant, Health and Benefits Consulting

HUB International’s National Accounts Team is the cornerstone of our Employee Benefits consulting expertise. Focused on providing innovative and customized solutions, this team partners with organizations of all sizes to help them attract, retain, and support their most valuable asset—people. Combining deep industry knowledge with cutting-edge strategies, the National Accounts Team delivers a full spectrum of employee benefits services, including plan design, cost management, actuarial work, health and productivity. At HUB, we empower employers and plans to navigate the complexities of employee benefits while building solutions that foster employee well-being and organizational success.

About The Role
We are seeking a detail-oriented and proactive Administrative Assistant to support our Employee Benefits consulting team. This role is essential for ensuring the seamless execution of various administrative tasks, contributing to the overall efficiency and success of our operations.

What You’ll Do

• Act as the primary point of contact for administrative matters for the National Benefits Consulting Team (Atlantic and Ontario), in office and remote members.
• Prepare and edit correspondence, reports, and presentations as needed.
• Assist in the organization and preparation of client deliverables, including benefit renewal packages and analytical reports.
• Maintain accurate and up-to-date records, files, and documentation for the team. Maintain and update client files in our management system
• Manage calendars, schedule meetings, and coordinate travel arrangements and expense reporting. Pay invoices.
• Coordinate and schedule internal team meetings, take minutes, and track follow-ups.
• Collaborate with the team to ensure smooth execution of special projects and events.
• Oversee all incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery.
• Perform receptionist duties and manage office operations, including greeting visitors, handling inquiries, and maintaining a professional and organized office environment and the functionality of the facility
• Prepare reports for renewals, and plan updates
• Provide experience reports and renewal projections
• Support clients via phone or in person with benefit inquiries and complex claims
• Troubleshoot issues and help administer clients’ benefit plans
• Additional duties as required.
   

What You’ll Need for Success

• Proven experience as an Administrative Assistant or in a similar role, preferably in a consulting or professional services environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• A proactive and adaptable approach to problem-solving and task management.

What’s in it for you?

Your well-being is our priority, and we back this up with a wealth of benefits:

• Enjoy a competitive pay structure that includes incentives, bonuses, and more ways to increase your earnings.
• Take advantage of flexible work arrangements and generous time off to support your personal and professional life.
• Access a tailored benefits package, including company-matched RRSPs, to meet your unique needs.
• Invest in your future through HUB-sponsored training and development programs, with opportunities for tuition reimbursement to support your learning journey.
• Rest easy with reimbursements for professional license fees and membership dues.
• Special perks including discounts on events, travel, accommodations, and personal home & auto insurance.

At HUB, we believe that diversity drives innovation, equity fosters opportunity, and inclusion creates a culture where everyone thrives. We are committed to building a workplace that reflects the communities we serve and where every employee feels valued, respected, and empowered to bring their whole self to work. By embracing diverse perspectives and fostering an inclusive environment, we cultivate a collaborative and dynamic team that delivers exceptional results for our clients and communities.

Why Choose HUB?

When you choose HUB, you're choosing a competitive, exciting, and friendly work environment that strategically positions you for longevity and offers significant advancement, growth, and success opportunities. To read more about HUB, please visit - https://www.hubinternational.com/en-CA/about-us/.

About HUB International

Headquartered in Chicago, Illinois, Hub International Limited is a leading full-service global insurance broker and financial services firm providing risk management, insurance, employee benefits, retirement and wealth management products and services. With more than 19,000 employees in offices located throughout North America, HUB’s vast network of specialists brings clarity to a changing world with tailored solutions and unrelenting advocacy, so clients are ready for tomorrow.

Through our dedication to excellence and innovation, we are proud to have achieved the remarkable distinction of ranking 5th largest insurance brokerage worldwide! We're not just an insurance broker, we bring clarity to a changing world with tailored solutions and unrelenting advocacy.

If you’re interested in learning how you can grow your career at HUB, visit our Careers Page to explore our opportunities.

AI Disclosure

AI and Automation Notice HUB International uses limited AI and automation tools within our recruitment systems to enhance efficiency in the hiring process and in the candidate experience. These tools do not independently make hiring decisions or screen out candidates — all decisions are made through human review.

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Department Office Administration & Clerical

Required Experience: 2-5 years of relevant experience

Required Travel: No Travel Required

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