Administrative Assistant, Global Corporate & Investment Banking (GCIB)

Job Description:

Business Overview

Our Global Corporate & Investment Banking business focuses on building long-term relationships with more than 3,000 large U.S. and multinational corporations, financial institutions and financial sponsors. We provide strong advisory expertise, capitalizing on powerful mergers and acquisitions, corporate banking, treasury, debt and equity product expertise to deliver integrated financial solutions.

Job Description

The ideal Administrative Assistant will not only be responsible for administrative support, but also have a willingness to learn, be resourceful and independent, and take on additional responsibilities over time. They should possess excellent organizational skills, the ability to effectively handle multiple priorities and a strong work ethic.

• Provides administrative support in a complex team environment to both senior and junior bankers
• Coordinates internal/external meetings and conference calls
• Handles a high volume of phone calls and interacts with high level business leaders in a professional and effective manner
• Responds and follows up on client requests
• Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics
• Coordinates a high volume of travel arrangements and processes expense reports
• Maintains understanding of firm policies and handles certain issues independently
• Responsible for participation in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
• Orders supplies and keeps inventory well-stocked

Qualifications

• Requires excellent interpersonal and communication skills
• High attention to detail
• Ability to maintain high standards despite pressing deadlines
• Ability to solve problems quickly and efficiently
• Strong knowledge of general business and corporate cultures
• Ability to handle highly sensitive, confidential and non-routine information
• Self-starter with excellent anticipation skills; problem solving; follow up
• Demonstrated dependability and sense of urgency about getting results
• Demonstrates high degree of integrity and confidentiality
• Strong organizational skills
• Comfortable working with people at all organizational levels
• Comfortable working in a sometimes hectic, high-pressure environment
• Ability to display a consistent, professional degree of communication
• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment
• Must have excellent judgment; independent thinker and resourceful
• Prior experience in Financial Services support preferred

Shift:

1st shift (United States of America)

Hours Per Week: 

40

Pay Transparency details

US - CA - Palo Alto - 530 Lytton Ave - PALO ALTO MAIN OFFICE (CA5106), US - NY - New York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)

Pay and benefits information

Pay range

$25.00 - $50.84 hourly pay, offers to be determined based on experience, education and skill set.

Discretionary incentive eligible

This role is eligible to participate in the annual discretionary plan. Employees are eligible for an annual discretionary award based on their overall individual performance results and behaviors, the performance and contributions of their line of business and/or group; and the overall success of the Company.

Benefits

This role is currently benefits eligible. We provide industry-leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve.